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HomeMy WebLinkAbout10-07-2002 Meeting I ADMlNISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - October 7,2002 1:00 P. M. PRESENT: Hons. Beard, Chairman; Kuhlke, Co-Chairman; Hankerson and Cheek, members; Jim Wall, Attorney; George Kolb, Administrator; Rosa White, HND Department; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Hons. Shepard, Boyles, Williams and Mays, Commissioners. The Clerk: We have a request to add a presentation from the Augusta Task Force for the Homeless. (No objections to adding this item to the agenda) 3. Discuss Special Grand Jury recommendation/concerns regarding the Purchasing Department. (Requested by Commissioner Kuhlke) I Mr. Kuhlke: I understand that the matter of a compliance audit is on the schedule so we don't need to talk about that. I think we should direct the Administrator to develop a policy regarding vendors and back taxes, consider a presentation of proposed reorganization of the Purchasing Department, and a presentation of ways to standardize contracts for goods and services. 1'd like to move with the exception of bullet number one that the other three suggestions be directed to the Administrator to come back to us at an appropriate time, but no later than the end of this year, on some recommendations. Mr. Cheek: I'll second that for the purposes of discussion. I think that any audit will completely vindicate the Purchasing Department. There are some areas for improvement that are available in all departments in all governments, but I think we will see a vindication for this department and the strides they have made over the last few years. After further discussion, the motion failed with the Chairman voting "No" and Mr. Hankerson abstaining. At this time the Committee heard presentations from Ms. Carmen Harris and Ms. Joan Stoddard of the Augusta Task Force for the Homeless. They requested additional funding to help keep their building open. Mr. Chairman: Perhaps we can accept this as information and ask the Administrator to look into the possibility of reallocating some funds somewhere and report back to us at the next committee meeting. I After further discussion, Mr. Chairman: I would suggest that Ms. White and the Administrator meet with Ms. Stoddard and decide on the amount of funding that is needed and where it can be taken from and then bring that back to the committee for approval at the next meeting. Or it could be brought to the body on Tuesday if it can worked out by then. I Mr. Cheek: A motion to direct the Administrator and staff to go back and look for funding sources and work with Housing & Neighborhood Development and other entities within the government to see if we can restore some funding. Mr. Chairman: I'll second that for discussion. This will bring it back to the Commission on Tuesday. Motion adopted unanimously. 1. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1584 Linden Street, 1616 Burke Street, (District 2, Super District 9); Bethlehem Neighborhood: 1122 Davis Street (District 2, Super District 9); Harrisburg Neighborhood: 209 Metcalf Street, (District 1, Super District 9) and waive 2nd reading. Mr. Cheek: I so move. Motion adopted unanimously with Mr. Kuhlke out. I Mr. Chairman: 1"11 second it. 2. Approve Wellness Facility Contracts with the Family Y and Powerhouse Gym. Mr. Cheek: So move. Mr. Chairman: I'll second that too to get it on the floor. Can we use any of our own facilities and incorporate that into the wellness program also? Ms. Pelaez: I can look into that and bring you a report back. Motion adopted unanimously with Mr. Kuhlke out. 4. Approve Subordination Agreement for Daisy K. Gallegoa, 1015 Bluebird Road, Augusta, GA 30904. Mr. Cheek: So move. Mr. Chairman: Second. Motion adopted unanimously with Mr. Kuhlke out. I 2 I 5. Consider a request to place permanent funding in the budget for the Augusta Museum of History. (Requested by Mayor Young) Mr. Hankerson: I'd like to put in the form of a motion that we ask the Administrator to make the Augusta Museum of History and the Laney Walker Museum a permanent funding source in the budget. Mr. Chairman: We may want to let this become part of the budget considerations that we will be doing very soon. I just want you to amend your motion to include putting in the budget consideration as we start the budget process. Mr. Hankerson: I thought that was the understanding of what the motion was to place it as a permanent funding source in the budget. Mr. Chairman: Okay. Mr. Kolb: This normally comes out of the hotel/motel tax. I think you should consider this at budget time. Mr. Cheek: I think that we also need to encourage the Museums to continue to search for alternative sources of funding for their operations. I Motion dies for lack of a second. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I 3 ADMINISTRATIVE SERVICES. AGENDA CONIlv1ITTEE ROOM - October 7,2002 1:00 P. M. 1. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1584 Linden Street, 1616 Burke Street, (District 2, Super District 9); Bethlehem Neighborhood: 1122 Davis Street (District 2, Super District 9); Harrisburg Neighborhood: 209 Metcalf Street, (District 1, Super District 9) and waive 2nd reading. 2. Approve We1lness Facility Contracts with the Family Y and Powerhouse Gym. 3. Discuss Special Grand Jury recommendation/concerns regarding the Purchasing Department. (Requested by Commissioner Kuhlke) 4. Approve Subordination Agreement for Daisy K. Gallegoa, 1015 Bluebird Road, Augusta, GA 30904. 5. Consider a request to place permanent funding in the budget for the Augusta Museum of History. (Requested by Mayor Young) ADDENDUM ADMINISTRATIVE SERVICES AGENDA October 7, 2002 1:00 P. M. ADDITION TO THE AGENDA: 1. Presentation from Augusta Task Force for the Homeless..