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HomeMy WebLinkAbout04-29-2002 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITIEE ROOM - April 29, 2002 1:00 A. M. PRESENT: Hons. Bob Young, Mayor; Kuhlke, Co-Chairman; Hankerson, Cheek, members; Jim Wall, Attorney; George Kolb, Administrator; Fred Russell, Deputy Administrator; Rosa White, HND Department; Brenda Byrd-Pelaez, Human Resources Director; Dr, Bonnie Bragdon, Animal Control; Lena Bonner, Clerk of Commission. ABSENT: Hon. Beard, Chairman. Also Present: Stacey Eidson of The Metropolitan Spirit, George Eskola ofWJBF Television, Heidi Williams of The Augusta Chronicle and Hons. Bridges, Boyles, Williams, Shepard, Colclough and Mays, Commissioners. I Addition to the agenda: 1. Motion to approve subject to approval by the Administrator and Attorney: (1) Lease Agreement between Augusta Neighborhood Improvement Corporation and Augusta for 2,000 net rentable square feet for the Fire Department's Administrative offices in the ANIC office building at 925 Laney Walker Boulevard for a term of one (1) year at a rental price of $15.00 per square foot; and (2) Lease Agreement between Augusta Neighborhood Improvement Corporation and Augusta for 4,000 square feet for the Housing and Neighborhood Development Department for a rental term of three (3) years at a rental rate of $15.00 per square foot with the 3% annual increase for each year ofthe lease. [No objections to adding this item to the agenda] 1. Consider a request from the Augusta Mini Theatre, Inc. regarding the sale of the MLK property and the purchase of other property. At this time Mr. Tyrone Butler appeared before the Committee regarding the above request. He noted that they have looked at ten acres of property at 2845 Deans Bridge Road and are now ready to make an offer on this property and hope to break ground in the fail. Mr. Cheek: I so move, Mr. Hankerson: Second. Motion adopted unanimously. 4. Approve allocation for fa~ade grant for 512 Reynolds Street in the amount of $16,000. I Mr. Cheek: I move to approve. Mr. Hankerson: Second. I Motion adopted unanimously. 5. Approve the award of $20,000 in Community Development Block Grant (CDBG) funds to Light of the World Neighborhood & Economic Development Corporation for Park Improvements in the Aragon Park Neighborhood. At this time Bishop Green appeared before the Committee regarding the above item and stated that people in the co=unity would help with the maintenance work. Mr. Hankerson: I move to approve. Mr. Cheek: Second. Motion adopted unanimously, 6. Approve award ofcontraet to TONYA, IDe. In the amount of $37,993 to perform the update of the 1995 Fair Housing Analysis of Impediments Study. Mr, Cheek: I move to approve. I Mr. Hankerson: I second. Motion adopted unanimously, 7. Approve retirement of Helen Waldron under the 1977 Pension Plan. Mr. Cheek: I so move, Mr. Hankerson: Second. Motion adopted unanimously, 8. Approve new policy regulating Animal Services Worker promotions. Re- classify 3 positions. Change one position from overtime non-exempt to overtime exempt. Mr. Cheek: I move for approval. Mr. Hankerson: I'd like to pull the matter of the reclassification of the three positions out and vote on the rest. I 2 I Mr. Kuhlke: I'll second the present motion to get it on the floor. Mr. Kolb: We have no problem taking these reclassifications with the other reclassifications if you'd like to do that. After further discussion, Mr. Hankerson: I make a motion that we approve giving the Director the privilege to promote the Animal Service Workers II to Animal Service Workers I without coming back to the Commission and disapprove the reclassification of these positions, that we would study this and come back at our next meeting to determine that and also change the position of Administrative Assistant I from overtime non-exempt to overtime exempt. Mr. Cheek: I'll second it. Motion adopted unanimously, 9. Approve the creation and classification of a Safety Officer for the Public Works and Engineering Department and approve funding for the position. Mr. Kolb: I would like to withdraw this item at this time. [No objections to withdrawing this item] I Addendum Item 1. Motion to approve subject to approval by the Administrator and Attorney: (1) Lease Agreement between Augusta Neighborhood Improvement Corporation and Augusta for 2,000 net rentable square feet for the Fire Department's Administrative offices in the ANIC office building at 925 Laney Walker Boulevard for a term of one (1) year at a rental price of $15.00 per square foot; and (2) Lease Agreement between Augusta Neighborhood Improvement Corporation and Augusta for 4,000 square feet for the Housing and Neighborhood Development Department for a rental term of three (3) years at a rental rate of $15.00 per square foot with the 3% annual increase for each year of the lease. Mr. Wall: This is on here for the lease agreement with ANTC for the relocation of Housing and Neighborhood Development. We need to get approval of this and then they can move forward with the construction of the office building on Laney Walker. Mr. Cheek: Is the Fire Department not moving? I Mr, Kolb: The Fire Department is looking to move temporarily to less expensive quarters in the Hatcher Building. 3 Mr, Cheek: I move to approve with the comments of the Attorney and the Administrator. Mr. Hankerson: Second. I Motion adopted unanimously, 3. Review Administrator's Performance Evaluation Materials from various government entities. Mr. Cheek and Mr, Kuhlke expressed their desire to see something come back regarding the development of a single evaluation guide for the Administrator. Mr. Hankerson: I move that we appoint a sub-committee to work on this and come back with an evaluation tool that we can use for our Administrator. Mr. Cheek: Second. Motion adopted nn"nimously, 2. Discuss salary reclassifications. (Requested by the Administrator) After a lengthy discussion of the salary reclassifications, Mr. Cheek: I'd like to make a motion that we approve the reclassification plan, the pay structure and the implementation date of June I. I Mr. Kuhlke: I'm going to second it to get it on the floor. Mr. Kolb: Does that motion include Animal Control? Mr. Cheek: I think that was the intention of the committee earlier, After further discussion, Mr. Hankerson: My motion was that we present it back to the committee the next time. Mr. Cheek: I would accept an amendment to drop it if necessary. Mr. Kuhlke: Okay. No objections to dropping the Animal Control and that will come back to us at the next meeting. That specific item will come back then. Motion adopted unanimously, ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I 4 ADMINISTRATIVE SERVICES AGENDA COI\1NlITIEE ROOM - Apri129, 2002 1:00 A. M. 1. Consider a request from the Augusta Mini Theatre, Inc. regarding the sale of the MLK property and the purchase of other property. 2, Discuss salary reclassifications, (Requested by the Administrator) 3. ReVle-w Adniiiiistraior's piifoi.1lliulce Evaluation-Matenilifroirivanous government entities, 4, Approve allocation for fayade grant for 512 Reynolds Street in the amount of $16,000. 5. Approve the award of$20,000 in Co=unity Development Block Grant (CDBG) funds to Light of the World Neighborhood & Economic Development Corporation for Park Improvements in the Aragon Park Neighborhood. 6. Approve award of contract to TONY A, Inc. in the amount of $37,993 to perform the update of the 1995 Fair Housing Analysis of Impediments Study. 7. Approve retirement of Helen Waldron under the 1977 Pension Plan.. 8. Approve new policy regulating Animal Services Worker promotions. Re-classify 3 positions, Change one position from overtime non-exempt to overtime exempt. 9. Approve the creation and classification of a Safety Officer for the Public Works and Engineering Department and approve funding for the position.