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HomeMy WebLinkAbout02-11-2002 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - February 11,2002 1:00 P. M. PRESENT: Hons. Beard, Chairman; Kuhlke, Co-Chairman; Hankerson and Cheek, members; George Kolb, Administrator; Jim Wall, Attorney; Brenda Byrd-Pelaez, Human Resources Director; Lena Bonner, Clerk of Commission. Also Present: Heidi Williams of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit, Rhonda Jones of The Augusta Focus, George Eskola ofWJBF Television and HOllS. Mays, Colclough, Boyles and Williams, Commissioners. 1. Discussion of the organizational structure of Augusta Richmond County. (Requested by Commissioners Mays and Williams) (Referred from January 24 Administrative Services) Mr. Mays: I think we will be dealing with this in the various workshops we will be having. Mr. Kolb: We will be having another workshop on February 21 where we can address the policy issues and the organizational structure if you like. I Mr. Kuhlke: I move that we receive this as information and let him explain this at our workshop. Mr. Hankerson: Second. Motion adopted unanimously. 2. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Turpin Hill Neighhorhood: 2119 Grand Boulevard, (District 2, Super District 9); Old Town Neighborhood: 246 Walker Street, 340 Walker Street, (District 1, Super District 9); West End Neighborhood: 1840 Crescent Lane, (District 1, Super District 9); South Augusta Neighborhood: 2504 Kensington Drive W., (District 4, Super District 9); Belair Neighborhood: 3916 Belair Road, (District 3, Super District 10); South Richmond Neighborhood: 4002 Pinnacle Way, (District 6, Super District 10); and waive 2nd reading. Mr. Cheek: I so move. Mr. Kuhlke: Second. Motion adopted unanimously. I 3. Approve Excess Workers Compensation Insurance with Midwest Employers Casualty Company (an A rated insurer). Ms. Pelaez: This will be at a cost of $55,982 per year. I Mr. Kuhlke: I so move. Mr. Cheek: Second. Motion adopted unanimously. 4. Approve 2002 cost-of-living increases for retirees. Ms. Pelaez: This is the cost ofliving allowance for the various pension plans. Mr. Cheek: I move to approve. Mr. Kuhlke: Second. Motion adopted unanimously. 5. Discuss Memorandum of Understanding for the U.S. Department of Transportation Unified Certification Program. The Clerk: This item was approve in Public Services Committee. Mr. Kuhlke: I so move. I Mr. Cheek: I second. Motion adopted unanimously. 6. Discuss requesting the headhunters to give the Commission an update on the recruitment status of candidates for the positions of Finance Director and Attorney. (Requested by Commissioner Williams) Mr. Kolb: We will be hopefully interviewing in the next few days the two additional candidates that came in as a result of the third campaign. We have lost our original reco=endation to another employer, but we will consider the others that have come in and will be looking at other candidates from past recruitments. We brought to you in executive session some candidates with a recommendation and at that time the Co=ission decided to readvertise. That was back in December. The original job description contained a requirement for a CPA. We were not getting applicants so we went out a second time and the recruitment did not produce the kind of candidates we wanted. The third advertisement did. It was discovered that the majority of candidates that were applying did not have a CPA but in our opinion, it did not require that the person be a CPA. There was some concern on the part of the Commission that the job description contained that even though the advertisement did not restrict anyone from I 2 I applying because it said nothing about CPA or CPMA requirement. We recommended that we move forward anyway. There was some concern that it would be challenged. Again we disagreed because the CPA is not a protected class but the Commission voted to move forward anyway. In the meantime the candidate that we had reco=ended withdrew. Mr. Williams: Mr. Bennett has said that he felt it was the Commission who had not taken action on any of their recommendations. Mr. Kolb: We have scheduled some additional interviews. Mr. Cheek: I make a motion that we get together and develop a process improvement plan for hiring the professionals, working with the Administrator and appointing a couple of people to work with hiro to come back with a plan that is both understandable and workable for the Commission in the future for the hiring of professional staff. Mr. Chairman: I won't appoint a committee today to do this. Mr. Hankerson: Could we put a time frame on this? Mr. Chairman: I think he said he will be interviewing soon. '1 Mr. Kolb: I do not reco=end that you set a timetable on this. I will be moving as quickly as possible. Mr. Shepard has been sitting io with me on the interviews as well as another person. Mr. Hankerson: I make a substitute motion that we put a sixty day time frame on it and if we don't have a Finance Director or some person recommended to us, that we change the process. Mr. Chairman: I'll second that for discussion purposes. Mr. Kolb: For the record I would not recommend that motion. Mr. Williams: We do need someone in this position. Mr. Kolb: Just for the record we could have had a person in the position back in December. Mr. Hankerson: Who else was sitting in on the ioterviews? I Mr. Kolb: Al Slaven. The process is that I am to bring to the Commission a reco=endation for a department head. So, therefore, the process that I choose to bring that reco=endation should be mine. 3 nwm Mr. Hankerson: I am concerned about the time frame. (Vote on substitute motion) Motion fails with Mr. Cheek and Mr. Kuhlke vote No. Ij Mr. Kuhlke: I move we receive it as information. Mr. Cheek: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission I I 4 I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - February II, 2002 I:OOP.M. 1. Discussion of the organizational structure of Augusta Richmond County. (Requested by Commissioners Mays and Williams) (Referred from January 24 Administrative Services) 2. Approve an Ordinance providing for the demolition of certain unsafe and .uninhabitable.properties-irt t1fe-Ti.1ipinHilrNeiglio6rli66d:-n 19-a-rand.-. --. Boulevard, (District 2, Super District 9); Old Town Neighborhood: 246 Walker Street, 340 Walker Street, (District I, Super District 9); West End Neighborhood: 1840 Crescent Lane, (District I, Super District 9); South Augusta Neighborhood: 2504 Kensington Drive W., (District 4, Super District 9); Belair Neighborhood: 3916 Belair Road, (District 3, Super District 10); South Richmond Neighborhood: 4002 Pinnacle Way, (District 6, Super District 10); and waive 2nd reading. 3. Approve Excess Workers Compensation Insurance with Midwest Employers Casualty Company (an A rated insurer). 4. Approve 2002 cost-of-living increases for retirees. I 5. Discuss Memorandum of Understanding for the U.S. Department of Transportation Unified Certification Program. 6. Discuss requesting the headhunters to give the Commission an update on the recruitment status of candidates for the positions of Finance Director and Attorney. (Requested by Commissioner Williams) c I