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Home My WebLink About10-29-2001 Meeting I ADMINISTRATNE SERVICES COMMITTEE COMMITTEE ROOM - October 29,2001 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Kuhlke, Co- Chairman; Beard and Cheek, members; Jim Wall, Attorney; Vanessa Flournoy, Staff Attorney; George Kolb, Administrator; Lena Bonner, Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, Heidi Williams of The Augusta Chronicle, Rhonda Jones of The Augusta Focus and Hons. J. Brigham, Williams., Colclough and Bridges, Commissioners. The Clerk: There is a request for an executive session at the end of the meeting to discuss potential litigation and personnel matter. :tvir. Cheek: I also request to pull Item 1. The citizen is not ready to proceed with this at this time. "Mr. Beard: I so move. "Mr. Kuhlke: Second. Motion adopted unanimously. I 2. Request to reprogram CDBG money to accomplish the demolition program. (Requested by Mayor Young) Mr. Mayor: We've been told on repeated occasions that we cannot use CDBG money to tear down houses on private property. We have done a little research and have found that this is not correct and that we can use this money for demolition. We've approved a number of houses for demolition this past year, and we don't have the money to tear them down and they're sitting there. I asked that this item be put on the agenda and considered to go back and reprogram some unused money that we have and resume our demolition program with those houses we've already approved. "Mr. Beard: I so move. Mr. Cheek: Second. Mr. Mayor: I think we need Mr. Kolb to have the staff identify what funds are available for reprogramming. Mr. Beard: I'll include that in my motion. I Mr. Kolb: I'll do that as part of the budget review and we may recommend that as part of 2002 because we have a code enforcement program coming back to you. Motion adopted unanimously. I 3. Discussion of Technical Assistance Visit and Compliance Review by HUD of Housing & Neighborhood Development Department. Mr. Beard: I move that we accept this as information. Mr. Kuhlke: Second. Motion adopted unanimously. 4. Approve Resolution authorizing submission of Year 2002 Action Plan for Community Development Block Grant (CDlBG), Emergency Shelter Grant (ESG) and HOME Investment Partnership Funds. Mr. Kolb: We would recommend that you approve this for submission to HUD. Mr. Cheek: I so move. Mr. Beard: Second. Motion adopted unanimously. 5. Approve an Ordinance requiring decals to be affIxed to certain motor vehicles owned or leased by Augusta, Georgia. I Ms. Flournoy: This will allow us to exempt certain vehicles from the state requirement to have decals affixed all government cars. Weare recommending that the Mayor's car be exempt as well as a car assigned for the transportation of the Administrator. Mr. Wall: We've also gotten a request to consider exempting the car of the Airport Director. Mr. Williams: I don't understand why we would exempt any car other than the Mayor's car. Mr. Kolb: It would be for the same purpose as the Mayor's car for safety reasons. After further discussion, Mr. Beard: I'm going to move that we abide by the recommendation of the Attorney. Mr. Kuhlke: Second. I 2 I After further discussion, Mr. Cheek: I'd like to make a substitute motion that we allow this Ordinance to be approved with the Mayor's car exempted and every other car affixed a decal as per the law of the State of Georgia. Motion dies for lack of a second. Original motion adopted with Mr. Cheek voting "No". 6. :Motion to approve amending Administrator's contract to allow participation ill the ICMA-RC 401 retirement plan; Augusta's contribution limited to maximum amount allowed under 457 retirement plan. .Mr. Cheek: I so move. Mr. Chairman: Second. Motion adopted unanimously. 7. Authorize payment of Mr. James Burton's death benefits to the legal representatives of his estate. 'Mr. Kuhlke: I so move. I Mr. Cheek: Second. Motion adopted unanimously. 8. Report regarding cost estimates for beautification plans for the Turpin Hill and Wilkerson Gardens areas. (Deferred from Administrative Services meeting October 8, 2001) 11r. Ko1b: We received a report and I believe the cost is about $16,000. Mr. Kuhlke: I would like for us to defer any action on this until the next meeting until we can see some kind of plan or written description of what they want to do so we can have it for the record. ivIr. Kolb: I agree and I don't know where we would get the money at this time. You may want to refer it to the budget process and we can include it as part of the budget submission for 2002. Mr. Kuhlke: I'll make that a part of the motion. I ivIr. Beard: I'll make a substitute motion that we refer it back for the next meeting so that l'v1r. Mack can have whatever he's supposed to have in and we can deal with it. 3 Mr. Cheek: Second. (Vote on substitute motion) Motion adopted unanimously. I Mr. Beard: I move that we go into executive session. Mr. Cheek: Second. Mr. Wall: For potential litigation matters and personnel. Motion adopted unanimously. [LEGAL MEETING] Motion to authorize the Chairman to execute the affidavit of compliance with Georgia's Open Meetings Act. Mr. Beard: I so move. Mr. Cheek: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. I Lena J. Bonner Clerk of Commission nwm I 4 I I I OCT-29-2001 14:31 CLOSED MEETING AFFIDAVIT STATE OF GEORGIA COUNTY OF RICHMOND AFFIDA vrr OF PRESIDWG OFFICER. ~ $oW, , Chairman of the ~.J,d~ h;4ve... Se-c~~ee of the Augus a-Richmo d Coun Commission, being duly sworn, states under oath that the following is true and accurate to the best of his knowledge and bdief: The M c"n<s.};-)r ~ ~,&:6ommiue:~f the Augusta-Richmond County Commission met in a duly advertised meeting on r ').... , 2001. 2. During such meeting, the Committee voted to go into closed session. 3. The executive ;se. ssion w~ ,0 order at a.m.l p.m. (tYrr Jle '/ a.m./p.m. and adjourned at 4. The subject matter of the closed ponion of the meeting was devoted to the following matter(s) within the exceptions provided in the Open Meetings law: V"Consultation with the county attorney or other legal counsel to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the county or any officer Or employee or in wh.ich the county or any officer or employee may be directly involved as provided in O.c.G.A. $ 50-14-2(1); _ Discussion of t:tX matters made confidential by state law as provided by O.c.G.A. ~ 50-14- 2(2) and (wen the cirJ:uiaz.1() the. auUxmty making the taX mauer~) _ Discussion of re:\l estate as provided byO.C.G.A. ~ 50-14-3(4); VDiscussion or deliberation on the appointment, employmem, compensation, hiring, disciplinary action or dismissal, or periodic ev.tluation or rating of a county officer or employee as provided in O.C.CA. $ 50-14-3(6); _ Other (deso1Ix the ~n 1() the open meetings law): as provided in (rnsert The citalion to the kgaJ autJxmty acnpring the IDpic) This 2>l1f- day of (Jd '2001.~1ftJ ~~ P.02/02 TnTOI P VI? ADIvIINISTRATIVE SERVTCES AGENDA COMlYfITTEE ROOM - October 29,2001 1:00 P. M. 1. Discussion of economic loan application from Ms. Betty Palmer ofVasha's House of Foods. 2. Request to reprogram CDBG money to accomplish the demolition program. (Requested by Mayor Young) 3. Discussion of Technical Assistance Visit and Compliance Review by HUD of Housing & Neighborhood Development Department. 4. Approve Resolution authorizing submission of Year 2002 Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG) and HOIvIE Investment Partnership Funds. 5. Approve an Ordinance requiring decals to be affixed to certain motor vehicles owned or leased by Augusta, Georgia. 6. Motion to approve amending Administrator's contract to allow participation in the ICMA-RC 401 retirement plan; Augusta's contribution limited to maximum amount allowed under 457 retirement plan. 7. Authorize payment of Mr. James Burton's death benefits to the legal representatives of his estate. 8. Report regarding cost estimates for beautification plans for the Turpin Hill and Wilkerson Gardens areas. (Deferred from Administrative Services meeting October 8, 2001) I ADDENDUM ADMINISTRATIVE SERVICES AGENDA October 29,2001 1:00 P. M. ADDITION TO THE AGENDA: 1. Executive Session to discuss potential litigation. I I