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Home My WebLink About05-29-2001 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - May 29,2001 1:00P.M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Kuhlke, Co- Chairman; Beard and Cheek, members; Jim Wall, Attorney; George Kolb, Administrator; Keven Mack, HND Director; John Kemp, HND Department; Rick Acree, Asst. Director of P .W. - Facilities Management Division; Paul DeCamp, Planning Commission; Michael Greene, Asst. Director ofP.W. - Operations Division; Rob Sherman, License & Inspections Director; Walter Homsby, Deputy Administrator; Teresa Smith, Public Works Director; Vanessa Flournoy, Staff Attorney; Donna Williams, Interim Comptroller; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Co=ission. Also Present: Heidi Coryell of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit, George Eskola ofWffiF Television, other members of the news media and Hons. J. Brigham, Mays and Colclough, Co=issioners. The Clerk: We have a request to delete Item 14 from the agenda. Ms. Maness has asked to appear at the next meeting. Mr. Cheek: I so move. I Mr. Beard: Second. Motion adopted unanimously. 1. Report by HND regarding housing rehabilitation work at the home of Mr. George Beasley, 1130 Turpin Street, was read. Mr. Beasley stated that no further work had been completed on the repairs to his house after work had been done by the World Changers organization. Mr. Mack stated that the work necessary to complete repairs to Mr. Beasley's house exceeds the cap of $30,000. He noted that an exception to the rule can be made and the house repaired or the roof can be repaired. After further discussion, Mr. Beard: I move that we ask Mr. Mack to go to Mr. Beasley's house and talk with him about what can be done to assist him and bring a report back to the Committee at the next meeting. Mr. Cheek: Second. I The Mayor asked that the amount of the value of the structure be included in the report. Mr. Kolb stated that they would try to go ahead and take care of the emergency items as soon as possible and bring back a report at the next meeting. Motion adopted with Mr. Kuhlke voting "No". I 2. Discussion of City Summit. (Requested by Commissioner Cheek) Mr. Cheek: I would like to see a conference held here in Augusta with the goals of establishing the root causes for the lack of performance in economic areas, an action plan for addressing the fmdings and using the fmdings to develop a one, three and five year set of milestones to accomplish a successful turnaround of this problem. I'd like to make a motion that this go for a vote before the full Commission and come back to work with the Administrator to develop such a plan if it is the will of the Commission. Mr. Beard: I will second that and Mr. Shelnut has offered his lodge for some type of retreat if we want to do that. Motion adopted unanimously. 3. A request to approve retirement of Quentin L. Conway under tbe 1977 Pension Plan, was read. Mr. Cheek: I move for approval. I Mr. Beard: Second. Motion adopted unanimouslY. 4. A request to approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Turpin Hill Neighborhood: 1436 Essie McIntyre Boulevard, 1102 Ninth Avenue, 932 Florence Street (District 2, Super District 9); and waive 20d reading, was read. Mr. Beard: I move for approval. Mr. Kuhlke: Second. Motion adopted unanimously. 5. A request to approve the Complaint and Grievance Procedures that will provide a formal process for the receipt and resolution of all complaints and/or grievances directed to the Housing and Neighborhood Development Department, its staff and programs. These procedures will apply to all programs and projects for which HND funding and/or other assistance is provided, was read. I 2 Mr. Kuhlke: I so move. I Mr. Beard: Second. . . After further discussion, Mr. Beard: I move that it be approved and that the last two sentences be deleted and that the Administrative Services Committee be used as an appeal body. Mr. Cheek: Second. Motion adopted unanimously with Mr. Kuhlke out of the room. 6. A request to approve Subordination Agreement for Ms. Jantzeen Dinkins, 3710 Colbert Street, Augusta, GA 30906, was read. Mr. Beard: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Kuhlke out of the room. 7. A request to approve Laney Walker Development Corporation (L WDC) plan for the construction of 5,000 sq. ft. of retail space (see preliminary sketch) and enter into a contract designating LWDC as developer, was read. I Mr. Beard: I move that we refer this back to the Administrator. Mr. KuhIke: Second. Motion adopted unanimously. 8. A request to approve the Augusta Richmond County Neighhorhood Business Investment Program to establish a reimbursement grant of $2,500 for eligible expenses incurred by new businesses locating in the Laney Walker Enterprise Zone (L WEZ) as approved by the Citizens Advisory Council on May 16, 2001, was read. Mr. Cheek: I so move. Mr. Beard: Second. Motion adopted unanimously. 9. A request to approve a request from Public Works Department for $200,000 in Recaptured Urban Development Action Grant (R-UDAG) funds for Phase I of the Augnsta Commons Project, was read. I 3 Mr. Cheek: I move that we approve it and that we receive a report back on the amount of recaptured money at the next meeting next meeting. I Mr. Kuhlke: Second. Motion adopted unanimously. 10. A request to approve a request from The Augusta Task Force for the Homeless for Housing & Neighborhood Development Department (H&ND) to assume administrative oversight of the 1998 Homeless Supportive Services Grant. (See attached letter dated April 24, 2001), was read. Mr. Cheek: I so move. Mr. Beard: Second. Motion adopted unanimously. 11. A request to approve Antioch Ministries, Inc. request to defer payment on their 17 rental units for low income families construction loan for 36 months, was read. Mr. Beard: I so move. I Mr. Cheek: Second. Motion adopted unanimously with Mr. Kuhlke out of the room. 12. A request to approve subordination for Eddie Robinson, was read. Mr. Beard: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Kuhlke out of the room. 13. A request to approve the creation of a Deputy Administrator and an Assistant Administrator for the Administrator's Office, was read. Mr. Cheek: I so move. Mr. Beard: Second. Motion adopted unanimously with Mr. Kuhlke out of the room. I 4 I 15. The Committee next discussed a communication from HUD regarding CDBG Program - Six-Month Progress Review of Timeliness Standard. (Requested by Mayor Young) Mr. Mayor expressed concern about the timeliness of money being spent under the CDBG program and asked that the Administrator work in conjunction with the staff of HND to develop a plan of action to remedy this situation. " Mr. Beard: I move we receive this as information and ask the Administrator to report back to the Committee. Mr. Cheek: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I 5 ADi'vDNISTRATIVE SERVICES AGENDA COMMITTEE ROOM - May 29, 2001 I:OOP.M. 1. Report by FIND regarding housing rehabilitation work at the home of Mr. George Beasley, 1130 Turpin Street. ' 2. Discussion of City Summit. (Requested by Co=issioner Cheek) 3. Approve retirement of Quentin 1. Conway under the 1977 Pension Plan. 4. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Turpin Hill Neighborhood: 1436 Essie McIntyre Boulevard, 1102 Ninth Avenue, 932 Florence Street (District 2, Super District 9); and waive 2nd reading. 5. Approve the Complaint and Grievance Procedures that will provide a formal process for the receipt and resolution of all complaints and/or grievances directed to the Housing and Neighborhood Development Department, its staff and programs. These procedures will apply to all programs and projects for which fIND funding and/or other assistance is provided. 6. Approve Subordination Agreement for Ms. Jantzeen Dinkins, 3710 Colbert Street, Augusta, GA 30906. 7. Approve Laney Walker Development Corporation (L WDC) plan for the construction of 5,000 sq. ft. of retail space (see preliminary sketch) and enter into a contract designating L WCD as developer. 8. Approve the Augusta Richmond County Neighborhood Business Investment Program to establish a reimbursement grant of $2,500 for eligible expenses incurred by new businesses locating in the Laney Walker Enterprise Zone (L WEZ) as approved by the Citizens Advisory Council on May 16, 2001. 9. Approve request from Public Works Department for $200,000 in Recaptured Urban Development Action Grant (R-UDAG) funds for Phase I of the Augusta Commons Project. 10. Approve request from The Augusta Task Force for the Homeless for Housing & Neighborhood Development Department (H&ND) to assume aomini<trative oversight of the 1998 Homeless Supportive Services Grant. (See attached letter dated April 24, 2001) 11. Approve Antioch Ministries, Inc. request to defer payment on their 17 rental units for low income families construction loan for 36 months. 12. Approve subordination for Eddie Robinson. 13. Approve the creation ofa Deputy Administrator and an Assistant Administrator for the Administrator's Office. 14. Presentation by Ms. Catherine Maness, Interim Director of CSRA Business League, regarding a status report of the Armstrong Galleria, Phase II Project. 15. Discussion of communication from HOD regarding CDBG Program - Six-Month Progress Review of Timeliness Standard. (Requested by Mayor Young)