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HomeMy WebLinkAbout04-09-2001 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - April 9, 2001 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Kuhlke, Co- Chairman; Beard and Cheek, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Keven Mack, HND Director; John Kemp, HND Dept.; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Vanessa Flournoy, Staff Attorney; Rob Sherman, License & Inspections Director; Sandy Wright, Risk Management Director; Brenda Byrd-Pelaez, Human Resources Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ____~_~~ - _. .______ __"_ . ---0-_-_- _~__._ Also Present: Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The Augusta Chronicle and Hons. Colclough, Williams and Bridges, Commissioners. Mr. Wall: I would like to add to the agenda to discuss pending litigation in legal sessIOn. Mr. Kuhlke: I so move. Mr. Beard: Second. Motion adopted unanimously. I The Clerk: We also have a request to add two items. Mr. Kuhlke: I so move. Mr. Beard: I second it. Motion adopted unanimously. 1. Presentation by Mr. George L. Beasley regarding housing work at 1130 Turpin Street. At this time Mr. Beasley appeared before the Committee to discuss the housing rehabilitation work done on his home. He stated that the work was unsatisfactory and that he had to make repairs to correct the problems. Mr. Mack stated that the work that needed to be done exceeded the funding cap that was allowed for repairs and that the Wodd Changers organization had been enlisted to do some additional work to help him. I Mr. Kemp stated that work had been done on Mr. Beasley's roof and Mr. Beasley stated that he was continuing to have problems with the roof leaking water into the house. After further discussion, Mr. Beard: I move that we ask HND to go out and assess the situation and see what assistance can be given to Mr. Beasley. Mr. Chairman: I second that motion to get it on the floor. I After further discussion, the motion was adopted with the Chairman out of the room. 2. Report from Facilities Management regarding the location of office space for HND and the Fire Department. (Deferred from Administrative Services Committee March 26, 20Ql) At this time Mr. Acree presented a report suggesting some possible locations for office space for the HND and Fire Department. After a short discussion, Mr. Beard: I would suggest that we form a sub- committee to work with Mr. Acree on this and bring that back when it has been narrowed down to a couple of choices and I'll make that as a motion. Mr. Cheek: Second. Motion adopted with the Chairman out of the room. 3. Communication from Laney Walker Development Corporation regarding an extension to the contract of J. E. Trowell Construction Company. I Mr. Wall: Some documents were given to me toward the end of last week and if we can carry it forward without a recommendation, I think I'll be in a position to address that by Tuesday. Mr. Beard: I so move that we carry it forward. Mr. Cheek: Second. Motion adopted with the Chairman out of the room. 4. Approve an additional $60,000 of Fa~ade funds for the building located at 226-230 5th Street. Mr. Kemp: This is for the building at 5th and Ellis Streets. There are three addresses on the Ellis Street side and one on the Fifth Street side and the grant should have been for $90,000. Mr. Mack: It is $15,000 per address and $30,000 for the corner. I 2 I After a short discussion, iVIr. Beard: I move that we consider this at the next meeting in order for us to have a copy of the guidelines. Mr. Cheek: Second. Motion adopted with the Chairman out of the room. A request to approve renewal of Public Official Liability Coverage, was read. Mr. Beard: I move for approval. Mr. Cheek: Second. Motion adopted with the Chairman out of the room. The Committee next heard a report from Housing & Neighborhood Development Sub-Committee. Mr. Kuhlke presented a report to Committee members for their review. Mr. Beard: I move we receive this as information. I Mr. Cheek: Second. Motion adopted with the Chairman out of the room. The Clerk: We have a legal meeting to discuss pending litigation. Mr. Beard: I so move we go into legal session. Mr. Cheek: Second. Motion adopted with the Chairman out of the room. [LEGAL MEETING] Motion to approve authorizing the Chairman to sign the affidavit of compliance with Georgia's Open Meetings Act, was read. Mr. Beard: I so move. Mr. Cheek: Second. I Motion adopted with the Chairman out of the room. ADJOURNMENT: There being no further business, the meeting was adjourned. 3 NWM Lena J. Bonner Clerk of Commission I I I 4 CLOSED MEETING AFFIDAVIT STATE OF GEORGIA COUNTY OF RIGiMOND ~11.G 7.J. hI~AVITOFPNSIDINGOFFICER _ , ... &.<-....~J,~ 5e...v.US . Chairman of the ..... Committee of the Augusta-Richmond County Commission, being duly sworn, states under oath that the following is true and accurate to the best of his knowledge and belief: 'i:.?;Ir.h-.. S'&~,u.r 1. The Committee of the Augusta-Richmond County Conunission meeting on . , 2001. met in a duly advertised 2. During such meeting, the Committee voted to go into closed session. 3. The executive session was called to order at 3.~CT] ...../p.m. and adjowned at J: ' S- =/p.m 4. The subject matter of the closed portion of the meeting was devoted to the following matter(s) within the exceptions provided in the Open Meetings law: l/' Consultation with the county attorney or other legal counsel to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the county or any officer or employee or in which the county or any officer or employee may be directly involved as provided in O.GGA ~ 50-14-2(1); _ Discussion of tax marters made confidential by state law as provided by O.GGA. ~ 50-14- 2(2) and (Ul5ert tkciwim to tk /elf'! autfxrritymaking tk tax matter crnfi:Iential) _ Discussion of real estate as provided by O.GGA. ~ 50-14-3(4); _ Discussion or deliberation on the appoinunent, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.GGA. ~ 50-14-3(6); _ Other (c/escrile tk exwption to tk opm mretings law) as provided in (Ul5ert tk ciwim to tk /elf'! authrriUy exempting tk topit:) This~dayof +1 ,2001. /'. ~ ~ ~ ~ . tiP'&. rf d...;i ba~~ M n ~,"1/,4_ I!. rJlA.lJ;" o Public~~^~. commission expires:~ ADMINIST~L\ TNE SERVICES AGENDA COMMITTEE ROOM - April 9, 200 1 2:00 P. M. 1. Presentation by Mr. George L. Beasley regarding housing work at 1130 Turpin Street. 2. Report from Facilities Management regarding the location of office space for HND and the Fire Department. (Deferred from Administrative Services Committee March 26, 2001) 3. Communication fi.-om Laney Walker Development Corporation regarding an extension to the contract of 1. E. Trowell Construction Company. 4. Approve an additional $60,000 of Fayade funds for the building located at 226- 230 5th Street. ADDENDUM ADMINISTRATIVE SERVICES AGENDA April 9, 2001 2:00 P. M. ADDITION TO THE AGENDA: I. Approve renewal of Public Official Liability Coverage. 2. Report from Housing & Neighborhood Development Department Sub- Committee.