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HomeMy WebLinkAbout03-14-2001 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - March 14,2001 2:00 P. M. PRESENT: Hons. H. Brigham, Chairman; Kuhlke, Co-Chairman; Beard and Cheek, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Keven Mack, HND Director; Teresa Smith, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Rob Sherman, License & Inspections Director; Pam Costabile, License & Inspections Dept.; Donna Williams, Interim Comptroller; Ron Crowden, Interim Fleet Manager; Michael Greene, Asst. Director ofP.W. - Operations Division; Geri Sams, Purchasing Director; Brenda Byrd-Pelaez, Human Resources Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The Augusta Chronicle and Hons. Colclough, Mays, Bridges, Commissioners. The Clerk: We have a substitution on Item 2 on the Fleet Manager's position and a request to add two items. Mr. Cheek: I so move we approve the additions. I Mr. Beard: Second. Motion adopted unanimously. The Committee heard a presentation from East Augusta Community Development Corporation, Inc. and Antioch Ministries regarding the treatment of Augusta Richmond County CHDOs by Housing & Neighborhood Development Department. Rev. Hatney expressed his concerns about the fair treatment of his organization as a participating CHDO. Rev. Martin noted that he hoped that all information could be given to all the groups at the same time and that appropriate training be given to all parties concerned. Mr. Beard: I move that we accept this as information and turn this over to Mr. Kuhlke and Mr. Cheek for investigation of these concerns and ask them to report their findings back to us at the next Committee meeting. Mr. KuhIke: There may also be some other recommendations coming forth from Mr. Mack as well. Mr. Chairman: I second the motion. I Motion adopted unanimously. A request to approve reclassification of Fleet Manager to Salary Grade 54, was read. Ms. Pelaez: The salary grade on this item should be 55 rather than 54. The range is $40,080 minimum, $52,104 midpoint and $64,128 maximum. We are also asking that if a candidate meets or exceeds the minimum qualifications, that we hire them at 10% over the minimum salary but not to exceed the midpoint of the salary range. I Mr. Cheek: I would like to see assets management also included in this position. Ms. Pelaez: I believe tllat is already included in there. Mr. Crowden: This will all come under the Fleet Manager if you approve the reorganization of Finance. After further discussion, Mr. Cheek: I'd like to make a motion to approve this. Mr. Beard: Second. Motion adopted unanimously. Mr. Cheek: Secondly, I'd like to make a motion that it become a policy of this government for anyone that works for this government not be allowed to accept a job with a contractor who does business with this government for a period of two years as we have seen with our past Fleet Manager. I Mr. Beard: I second. Mr. Hornsby: I had asked Jim to look at that a few weeks and I think he is researching this. Mr. Wall: You can build that into a contract with a vendor but I don't think the other side of it would stand up. Mr. Cheek: We can clarify that and say anybody that has direct negotiations with a contractor that does business with the government and has direct input into that contract shall not be allowed to go to work for that company. Mr. Wall: I think the language needs to be included in the contract and I think it needs to be more narrow than that. Mr. Beard: I think the Attorney needs to research that. Mr. Chairman: And bring us back an answer by the next meeting. Mr. Cheek: I can accept that. I 2 I Motion adopted unanimously. A request to approve recommendation of Position Control Committee. (Trees & Landscaping Department), was read. Mr. Kuhlke: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve contract with BehavoriaJ Health Link's Concern: Employee Assistance Program for a two year period April 2001 to April 2003, was read. Mr. Kuhlke: I so move. Mr. Beard: Second. Motion adopted unanimously. I A request to approve the License & Inspection Department to contract with vendors for the demolition of unsafe and uninhabitable structures, was read. Mr. Beard: I'm going to move that we approve the $67,000 to be used for the demolition and also with the request that the Director present his plan in next year's budget for continued funding of demolitions. Mr. Kuhlke: Second. Motion adopted unanimously. A request to approve the allocation of revenue in account # 101000000343611 as funds for demolition projects, was read. Mr. Sherman: We have some money corning in from demolitions and this money is going into a demolition account. Last year about $40,000 went into that account and we are asking that money corning in for demolition or lot cleanup be allocated for future demolition projects. We'd like to see the $40,000 from last year made available for demolition this year but that has been rolled over to the General Fund. But we'd like to see any future money used for demolition. Mr. Kuhlke: I so move. I Mr. Beard: Second. 3 Ms. Williams: I had noted that approximately $37,000 is budgeted as revenue to the General Fund and you need to understand that if you allocate this specifically for demolition project that's the same as raising their budget $37,000. That $37,000 is not going to be revenue coming into the General Fund so that money will have to be made up out of fund balance or out of Contingency. I Mr. Kuhlke: What about allocating anything in excess of the $37,000 to that department for this year? Ms. Williams: If that's acceptable to Rob, that's fine. I don't know how much you're going to get because you only got approximately 40 last year. Mr. Kuhlke: I make that in the form of a motion. Mr. Chairman: I second that. Motion adopted unanimously. The Committee discussed the following issues. (Requested by Commissioner Cheek) . Yz day stand down for City employees to meet new Administrator. . Discuss safety performance, housekeeping practices and other issues. Mr. Cheek: I'd like to see us discuss with the new Administrator when he comes on board the idea of allowing employees to take a half-day stand down and have the opportunity to meet him as a sort of team-building effort. I Mr. Kuhlke: I move that we receive this as information. Mr. Beard: Second. Motion adopted unanimously. The Committee next discussed HND Office Space. (Requested by Interim Administrator) Mr. Hornsby: The lease is up for HND in September for where they are located. We are looking for some alternatives for a new place for them at a lesser price. Mr. Acree: Both HND and the Fire Department are located in the Riverfront Center, and we need to either extend the lease at that facility for them or look for other quarters. After further discussion of the matter, Mr. Chairman: I'll ask Mr. Acree and Chief Mack to each be a committee of one and bring us back what you have the next time and then we'll appoint a committee of two to bring back some recommendations. I 4 I Mr. Kuhlke: I'll move that we receive it as inforn1ation. Mr. Chairman: I second it. Motion adopted unanimously. A request to approve reinstatement of Security Deed from Dorothy Murray to Augusta, Georgia and the Housing and Neighborhood Development Department and refund of$7,110.00 to Dorothy Murray, was read. Mr. Beard: I so move. Mr. Chairman: Second. Motion adopted unanimously. A request to approve funding from HND Department regarding waiver of fees in accordance with request from ANIC for 22 dumpsters in the event that a waiver is not granted, was read. I Mr. Beard: There will be a cleanup in the Laney Walker area on Saturday and they're asking if could waive some of the cost on that or let HND pay some of the cost. Mr. Hornsby: This is to waive the landfill fees for the 22 dumpsters and the cost would be somewhere around $3,000. Mr. Beard: I'm going to move that either HND pay for it or if not, we would waive the cost. Mr. Chairman: I second that. Motion adopted unanimously. A request to approve reorganization of the Facilities Management Division of Public Works in accordance with the attached Organizational Chart. We also are requesting permission to take the appropriate actions necessary to fill these positions, was read. After a discussion of the matter, Mr. Cheek: I move to approve. Mr. Beard: Second. I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. NWM Lena J. Bonner Clerk of Commission 5 ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - March 14, 200 I 2:00 P. M. 1. Presentation from East Augusta Community Development Corporation, Inc. and Antioch Ministries regarding the treatment of Augusta Richmond County CHDOs by Housing & Neighborhood Development Department. 2. Approve reclassification of Fleet Manager to Salary Grade 54. 3. Approve recommendation of Position Control Committee. (Trees & Landscaping Department) 4. Approve contract with Behavorial Health Link's Concern: Employee Assistance Program for a two year period April 2001 to April 2003. 5. Approve the License & Inspection Department to contract with vendors for the demolition of unsafe and uninhabitable structures. 6. Approve the allocation ofrevenue in account # 101000000343611 as funds for demolition projects. I 7. Discussion of the following issues. (Requested by Commissioner Cheek) . Y, day stand down for City employees to meet new Administrator. . Discuss safety performance, housekeeping practices and other issues. 8. Discuss HND Office Space. (Requested by Interim Administrator) ADDENDUM ADMINISTRATIVE SERVICES AGENDA March ]4,2001 2:00 P. M. SUBSTITUTION: Item #2 - Approve reclassification of Fleet Manager to Salary Grade 55 [$40,080 (minimum), $52,104 (midpoint), $64,128 (maximum)] which is comparable to other Superintendent and Manager positions within our government. [Currently listed as Salary Grade 54 [$38,172 (minimum), $49,622 (midpoint), $61,075 (maximum)] which is comparable to other Superintendent positions within our government.] ADDITIONS TO THE AGENDA: 1. Motion to approve reinstatement of Security Deed from Dorothy Murray to Augusta, Georgia and the Housing and Neighborhood Development Department and refund of $7, I] 0.00 to Dorothy Murray. 2. Approve funding from HND Department regarding waiver of fees in accordance with request from ANIC for 22 dumpsters in the event that a waiver is not granted.