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HomeMy WebLinkAbout02-26-2001 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - February 26, 2001 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Kuhlke, Co- Chairman; Beard, member; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Donna Williams, Interim Comptroller; Rob Sherman, License & Inspections Director; Dr. Bonnie Bragdon; Brenda Byrd-Pelaez, Human Resources Director; Drew Goins, Ass!. Director ofP.W. - Engineering Division; Max Hicks, Utilities Dept. Director; Keven Mack, HND Director; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Leroy Sims, Coroner; Michael Greene, Asst. Director of P. W. - Operations Division; Lena Bonner, Clerk of Commission; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Cheek, member. Also Present: George EskoIa ofWJBF Television; Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The Augusta Chronicle, other members of the news media and Hons. Williams, J. Brigham, Colclough and Bridges, Commissioners. The Clerk: We have a request to add two items to the agenda. Mr. Beard: I so move. I Mr. Kuhlke: Second. Motion adopted unanimously. A request to approve resolution of support and request of a $400,000 loan from 2002 CDBG funds to be allocated to 30901 Development Corpomtion for the development of 48 independent living senior apartments, was read. After a discussion of the matter and presentation by Dr. Sam Davis, Mr. Beard: I move for approval. Mr. Kuhlke: I second the motion. Motion adopted unanimously. A request from the Coroner regarding changing the position of part time Deputy Coroner to full time Deputy Coroner, was read. The Clerk: In the Finance Committee this was referred to the Finance Consultant and the Administrator to review and bring back a recommendation to Finance on the funding source. I Mr. Beard: I move we follow that recommendation. Mr. Kuhlke: Second. I Motion adopted unanimously. The Committee next heard a presentation by Mr. KuhIke of the HND Sub- Committee Final Report and Recommendations. Recommendations presented in the report: . Authorize the Director to fill the Housing Rehabilitation Inspector and HOME Grant Coordinator positions and allow the Director to adjust salaries within the range proposed by the consultant, TONY A, Inc. . Presentation of annual HND plan to the Commission with quarterly reports focusing on progress of plan. . Training - Develop training programs for HND staff and to include access to the training to CHDOs and Subrecipients. This training will be done by HND senior staff members, as well as outside consultants. This would be done on an ongoing basis. . Communication - To better provide information to CHDOs and subrecipients, establish meeting once a month to discuss ongoing projects and challenges. . Establish a process and Grievance Committee to review all complaints from Housing programs and Subrecipients. . Develop a program and schedule for takedown on carryover commitments outline in Exhibit IV of the Housing Subcommittee Report, Volume II. . Amend the Funding Recapture Policy as outlined in the memorandum from the Director of HND dated January 2000. This can be found behind Exhibit VI of the Housing Sub-Committee Report. The policy will discipline CHDOs and Subrecipients who do not meet established schedules. . Consider effect of raising base above the $25,000.00 limit on single housing rehabilitation projects. . Require inspection department to meet annually with contractors regarding quality control and construction oversight. I Mr. Beard asked about any possible salary changes and Mr. Kuhlke suggested that Mr. Mack formally come back to the Committee with recommendations for any changes after he has reviewed the matter. Mr. Williams expressed his concern with the report regarding accountability in the department. After further discussion of the report and its recommendations, Mr. Kuhlke: I would like to make a motion that we accept this report and these recommendations and we pass it on to the full Commission for action, one way or the other. Mr. Beard: I would second that with this Committee monitoring the activities. I I Mr. Kuhlke: That's the way it was intended. Motion adopted unanimously. A request to approve award Neighborhood Matching Grant at Mayor's request in the amount of $5,000 to Laney Walker Neighborhood Association in conjunction with Augusta Neighborhood Improvement Corporation (ANIC) community clean-up, was read. Mr. Mayor: If they are needed, this will provide up to 22 dumpsters for their cleanup on March 17 in conjunction with Augusta Clean & Beautiful. Mr. KuhIke: I so move. Mr. Beard: I'll second that but where is the funding coming from? Mr. Mack: The neighborhood matching grant program. Motion adopted unanimously. I The Committee next discussed upgraded salaries for the Director and Assistant Director of the Indigent Defense Office. Mr. Wall: These salary increases were a part of the recommendations that were made at the time of the budget adoption in December. Ms. Pelaez: They had submitted merit increases in 1998 and these were never implemented into their salaries. They have come back and asked for those merit increases to be placed into their salaries which is a total of, I want to say, about $15,000. The Director's salary goes from $43,788.68 to $54,172 and there is an actual title change as well as a salary increase. It would be a title change from Assistant Coordinator to Assistant Director with an increase of about $3,800 for the Assistant Director. From what they submitted, they have the money in their budget and based upon the history of how they've been told to have the Board present us a recommendation for a merit increase, they've followed the guidelines of what they've been asked to do and it subsequently keeps changing. Mr. Wall: How much is funded by Columbia and Burke Counties? Ms. Pelaez: About 20% is funded by Burke and Columbia Counties. Mr. Wall: These were never brought forward and approved by the Commission. I Mr. Kuhlke: I move we approve. NWM Mr. Chairman: I second. Mr. KuhIke: Since it's in their budget. I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I I I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM-February 26, 2001 2:00 P. M. 1. Approve resolution of SUpjlOrt and request of a $400,000 loan from 2002 CDBG funds to be allocated to 30901 Development Corporation for the development of 48 independent living senior apartments. 2. Consider request from the Coroner regarding changing the position of part time Deputy Coroner to full time Deputy Coroner. 3. Presentation ofHUD Sub-Committee Final Report and Recommendations. I I ADDENDUM ADMINISTRATIVE SERVICES AGENDA February 26, 2001 2:00 P. M. ADDITIONS TO THE AGENDA: 1. Award Neighborhood Matching Grant to Laney Walker Neighborhood Association. 2. Discuss upgrading salaries for the Director and Assistant Director of the Indigent Defense Office.