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HomeMy WebLinkAbout01-29-2001 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM- January 29, 2001 2:00 P.M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Beard and Cheek, members; Jim Wall, Attorney, Walter Hornsby, Interim Administrator; Max Hicks, Utilities Dept. Director; Donna Williams, Interim Comptroller; Doug Cheek, County Engineer; Teresa Smith, Public Works Director; Drew Goins, Asst. Director ofP.W.- Engineering Division; Keven Mack, HND Director; Rick Acree, Asst. Director of P. W. - Facilities Management Division; Heather Jenia, Transit Dept.; Michael Greene, Asst. Director ofP.W. - Operations Division; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Kuhlke, Co-Chairman. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The Augusta Chronicle, other members of the news media and Hons. Colclough, Bridges, Mays and Williams, Commissioners. A request to recommend $110,900 from 2000 Housing Funds to be allocated to Promise Land Community Development Corp., was read. Mr. Cheek: I move to approve. I Mr. Beard: Second. Motion adopted unanimously. A request to approve the elimination of two positions, Administrative Assistant I/Rural Transit Supervisor (grade 44) and Administrative Assistant I/ADA Coordinator (grade 44). These positions will be replaced with Special Servicl'S Manager (grade 45) and Administmtive Assistant III/Special Services Assistant (grade 42), was read. Mr. Cheek: I move to approve. Mr. Beard: Second. Motion adopted unanimously. I The Committee next heard a presentation by Margaree Proctor regarding her concerns with Housing & Neighborhood Development. Ms. Proctor expressed her concerns about previous electrical repairs made to her home at 1714 Bransford Avenue by the contractor for the Housing & Neighborhood Development. She stated that the work was done incorrectly and has endangered her safety as evidenced by an incident earlier this month. Mr. Beard: I'm going to make a motion that this be turned over to the committee of Mr. Cheek and Mr. KuhIke, and just for the record, 1 don't know Ms. Proctor nor did I have this put on the agenda, since [' m accused of so many things, I just wanted to make that for the record. I Mr. Cheek: Second. Mr. Williams: Ms. Proctor has talked to me several times and has written a letter. Mr. Mack stated that an electrician had checked Ms. Proctor's house and made repairs and that the work had been inspected. After further discussion, Mr. Cheek asked that all information concerning this case be given to him and Mr. Kuhlke since they will be meeting this week as a subcommittee. Motion adopted unanimously. A request to approve retirement of Rachel Hendrix, was read. Mr. Beard: [so move. Mr. Cheek: Second. I Motion adopted unanimously. A request to approve 2001 Cost-of-Living Increases for Retirees, was read. Mr. Beard: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to authorize Human Resources Department to make the annual increase of insurance premiums effective on the first pay period in March 2001 and January each year thereafter for all active employees, was read. Mr. Cheek: A motion to approve. Mr. Beard: Second. Motion adopted unanimously. A request to approve recommendation of Position Control Committee, was I read. I Mr. Hornsby: This concerns the Tax Assessor's Office and we recommend approval. Mr. Cheek: I so move. Mr. Beard: Second. Motion adopted unanimously. A request to approve the deletion of Application Manager II with Job Grade 52 for Utilities Department and creation of CMMS Manager with Job Grade 52 and Job Description for CMMS Manager. (Fundsbu~geted in personnel accounts .under 506043110), was read. Mr. Hicks: This would establish the correct title of CMMS Manager with the correct salary grade. The title of Application Manager II is associated with Information Technology so this would be the correct title. Mr. Cheek: I move to approve. Mr. Beard: Second. I Motion adopted unanimously. A request to approve additional personnel for the Utilities Department to perform engineering, inspection and land acquisition tasks required by the 2000 Bond Issue Progmm and subsequent Bond Issue Programs. (Funded by Account No. 509043490-5111110/80199999-5111110 for Salary & Wages), was read. Mr. Hicks outlined the positions that would be required for the work on the new bond issue programs. Mr. Cheek asked if it was possible for the land acquisition functions to be consolidated under the Legal Department. Mr. Hicks stated that this could possibly be done and he had no objection to it. Mr. Bridges: We're under a deadline to complete these tasks and spend the money in a certain length of time and these people are necessary to do that. Mr. Cheek stated that this program should be supported in order to complete the necessary projects that need to be done. I After further discussion, Mr. Cheek: I want to offer a motion that we approve the positions with the exception of the land acquisition position and that we go back and study it to see if the combination of these groups of folks for efficiency is something that we may be able to do. Motion dies for lack of a second. I After additional discussion, Mr. Cheek: I would like to make a motion that we approve these with the intent to look at these for reorganization... land acquisition for reorganization in combination in the future. Mr. Beard: Second. Motion adopted unanimously. A request to approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Engineering and Construction in the amount of $67,500.00. (Funded by Account No. 506043110- 5111110 for Salary & Wages), was read. A request to approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Water Production in the amount of $67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages), was read. A request to approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Wastewater Treatment in the amount of $67,500.00. (Funded by Account No. 506043110-5111110 for Salary I & Wages), was read. A request to approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Finance and Administmtion in the amount of $67,500.00. (Funded by Account No. 506043110- 5111110 for Salary & Wages), was read. Mr. Hicks: This is to approve a salary offer to each person that has been selected in each position. These salaries include both the salary and auto allowance. After a lengthy discussion of the matter, Mr. Cheek: I'd like to make a motion that we approve these positions. Motion dies for lack of a second. Mr. Beard: ['ll make a motion that we pass this on to the full Commission without a recommendation. Mr. Cheek: I'll second that. After further discussion, the motion carried unanimously. I I A request to approve quit-claim deed to Mildred Willingham for property located in Lots 31 and 32 of Block A, and Lot 8 of Block C. Summerfield East Subdivision, was read. Mr. Wall: This is a case where a builder in Summerfield built on the wrong lots and is building on these two lots. A quit claim deal will give them title from Augusta's standpoint; Willingham and the builder will still have to work out some agreement. M~. Cheek: I move to approve. , Mr. Beard: Second. Mr. Chairman: This is right next to my church. Motion fails with the Chairman abstaining. A request to approve a lease agreement between the Housing Authority of the City of Augusta and the City of Augusta Weed & Seed Program regarding the lease of property located at 3634 London Boulevard in Barton Village, was read. Mr. Beard: I so move. I Mr. Cheek: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM- January 29, 2001 2:00 P.M. I. Recommend $110,900 from 2000 Housing Funds to be allocated to Promise Land Community Development Corp. 2. Approve retirement of Rachel Hendrix. 3. Approve 2001 Cost-of-Living Increases for Retirees. 4. Approval to authorize Human Resources Department to make the annual increase of insurance premiums effective on the first pay period in March 200 I and January each year thereafter for all active employees. 5. Approve recommendation of Position Control Committee. 6. Approve the deletion of Application Manager [[ with Job Grade 52 for Utilities Department and creation of CCMS Manager with Job Grade 52 and Job Description for CCMS Manager. (Funds budgeted in personnel accounts under 506043110) 7. Approve additional personnel for the Utilities Department to perform engineering, inspection and land acquisition tasks required by the 2000 Bond Issue Program and subsequent Bond Issue Programs. (Funded by Account No. 509043490- 5111110/80199999-5111110 for Salary & Wages) 8. Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Engineering and Construction in the amount of $67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages) 9. Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Water Production in the amount of $67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages) 10. Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Wastewater Treatment in the amount of$67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages) II. Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Finance and Administration in the amount of$67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages) 12. Motion to approve the elimination of two positions, Administrative Assistant URural Transit Supervisor (grade 44) and Administrative Assistant UADA Coordinator (grade 44). These positions will be replaced with Special Services Manager (grade 45) and Administrative Assistant IIIISpecial Services Assistant (grade 42). 13. Motion to approve quihclaim deed to Mildred Willingham for property located in Lots 31 and 32 of Block A, and Lot 8 of Block C. Summerfield East Subdivision. 14. Presentation by Margaree Proctor regarding her concerns with Housing & Neighborhood Development. 15. Motion to approve a lease agreement between the Housing Authority of the City of Augusta and the City of Augusta Weed & Seed Program regarding the lease of property located at 3634 London Boulevard in Barton Village.