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HomeMy WebLinkAbout01-08-2001 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - January 8, 2001 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; KuhIke, Co- Chairman; Beard, member; Jim Wall, Attorney; Walter Hornsby, Administrator; Keven Mack, HND Director; Rob Sherman, License & Inspections Director; Michael Greene, Asst. Director ofP.W. - Operations Division; Brenda Byrd-Pelaez, Interim HR Director; George Patty, Planning Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Cheek, member. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The Augusta Chronicle and Hons. Colclough, J. Brigham, Williams, Bridges and Mays, Commissioners. The Clerk: We have a request to add two items to the agenda. Mr. KuhIke: I so move. Mr. Chairman: I second it. I Motion adopted unanimously. A request to approve $285,000 from CDOG Housing Development funds to be allocated to Transition Centers, Inc. (Deferred from December 27, 2000 meeting), was read. Mr. Norman: Have you received a copy of the pro forma? Mr. Beard: I did not. The Clerk: That information was received on Friday after the books were prepared and some ofthern had already gone out. It was placed in your boxes for the ones that had gone out. Mr. Mack: We talked with Ms. Banks and the realtor last week. Mr. Kuhlke: They have the appraisal and the pro forma in here. I assume they have a commitment from the bank to work with them. Mr. Norman: We do. The pro forma outlines her ability to cover the debt service for this purchase and the appraisal is included. I Mr. Mack: We're going to have to get an up-to-date appraisal on this since it is a few years old. Mr. Beard: I'm going to move that we approve this contingent on them getting the proper appraisal and working with our attorney. Mr. Kuhlke: Second. I Motion adopted unanimously. The Committee next discussed the Corrective Action Plan for Housing & Neighborhood Development. Mr. Chairman: I have asked Mr. Cheek and Mr. Kuhlke if they would come back to us with short-term and long-term goals on the Corrective Action Plan and give us a time table. I'll ask Mr. Kuhlke to chair that. The Committee next discussed the creation ofthe Growth Management Department. Mr. Chairman: Mr. Kuhlke and Mr. Cheek would also look into this and hopefully get us a report back in thirty days. Mr. Kuhlke: We would appreciate any input that anyone can submit so that we can consider all of the concerns presented. The Committee next discussed the 1996 early retirement plan. I Mr. Chairman: I asked that this be placed on the agenda regarding how it was done concerning early retirements. I would like for you to look it over and give Ms. Pelaez and Mr. Hornsby some direction if we wanted to consider doing something like this. Mr. Wall: Brenda and I have talked and we need some numbers to make any suggestions. One suggestion was to put in target number and see what we would have to do to result in that type of savings. I think Pension Services is the best one to do it because they have the information readily available to them. Mr. Mays: I think this is a good start to look at it and begin talking about it. Mr. Chairman: Can we have a motion to receive this as information and let them go forward in putting some things together? Mr. Kuhlke: So you're suggesting that they bring back some alternatives to us? Mr. Chairman: Yes. Mr. Beard: I so move. I Mr. Kuhlke: I second. I Motion adopted unanimously. A request to approve an Administrative Assistant position for Juvenile Court, was read. Ms. Pelaez: Judge Kernaghan asked me to place this on the agenda. This position has not been budgeted. The Judge's position is now funded by the State which leaves the $25,000 available that we were funding for his position when it was part-time status. I still need to verify that the $25,000 is there. If it is there, we would only have to fund $8,000 out of contingency for this position. I can get you the true figures before it goes to the full Board. Mr. Wall: This committee needs to authorize the position and the Finance Committee will deal with the financing of it. Mr. Kuhlke: I move that we ask Brenda to come back.with all the facts at the Commission meeting. Mr. Beard: Second it. I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjoumed. Lena J. Bonner Clerk of Commission NWM I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - January 8, 2001 2:00 P. M. 1. Approve $285,000 from CDBG Housing Development funds to be allocated to Transition Centers, Inc. (Deferred from December 27, 2000 meeting) 2. Discuss Corrective Action Plan for Housing & Neighborhood Development. 3. Discuss the creation of the Growth Management Department. ADDENDUM ADMINISTRATIVE SERVICES AGENDA January 8, 2001 2:00 P. M. ADDITION TO THE AGENDA: 1. Discuss 1996 early retirement plan.