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HomeMy WebLinkAbout08-28-2000 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - August 28, 2000 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Kuhlke, Co- Chairman; Beard and Cheek, members; Jim Wall, Attorney; Walter Hornsby, Deputy Administrator; Max Hicks, Utilities Dept. Director; Robin McMillon, Utilities Dept.; Drew Goins, Asst. Director ofP.W. - Engineering Division; Teresa Smith, Pre- Construction Engineer; Rick Acree, Ass!. Director ofP.W. - Facilities Management Division; Keven Mack, HND Director; Robbie Burns, Human Resources Dept.; Robert Leverett, RCCI Warden; Michael Greene, Asst. Director ofP.W. - Operations Division; Doug Cheek, County Engineer; Rob Sherman, License & Inspections Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, George Eskola ofWJBF Television, other members of the news media and Hons. J. Brigham, Mays, Bridges and Williams, Commissioners. The Clerk: We have a request to add two items to the agenda. Mr. Cheek: I so move. Mr. Beard: Second. I Motion adopted unanimously. A request to approve an agreement with SAS to collect insurance premiums effective September 1, 2000, was read. Mr. Kuhlke: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve an agreement with the University of Georgia for Mystery Shopper Program, was read. Mr. Cheek: I move to approve. Mr. Beard: Second. Motion adopted with Mr. Kuhlke voting' "No". I The Committee next discussed creation of Hearing Officer on Code Enforcement Board. The Committee discussed this matter and decided that it should be considered when the Administrator is present to explain it in detail. I Mr. Beard: I move that we postpone this and ask the Administrator to look into some things such as subpoena power and other items and come back to us at the next meeting. Mr. Kuhlke: I second the motion. Mr. Mays: We may also want to identify the funding source for this at that time. Motion adopted unanimously. A request to approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Hyde Park Neighborhood: Florida Road (Tax Map 88-1 Parcel 36), Florida Road (Tax Map 88-1 Parcel 37), Florida Road (Tax Map 88-1 Parcel 38), Florida Road (Tax Map 88-1, Parcel 39), Florida Road (Tax Map 88-1 Parcel 40), Florida Road (Tax Map 88-1 Parcel 43), (District 2, Super District 9); and waive 2nd reading. (Requires funding from General Fund Contingency), was read. Mr. Beard: I so move. Mr. Cheek: Second. I Mr. Hornsby: We may want to consider using inmate labor to perform this work. Mr. Beard: Then I think we would want you to bring in a proposal for the costs involved in that. And I will incorporate that in the motion to bring back a proposal at the next meeting. Motion adopted unanimously. A request to approve position and authorize advertising for Assistant County Engineer position at salary grade 52 by renaming current vacant Civil Engineer position as Assistant County Engineer position, was read. Mr. Kuhlke: I so move. Mr. Cheek: I'll second that and I'd to add an amendment. I've come up with a list of code changes and I'd ask that they be reviewed by the City Engineer and any governmental entities responsible for approving the accept:ince of new developments in Augusta Richmond County and report back in 30 days with recommendations as to changes to the Building Code of Augusta Richmond County that will eliminate the reoccurring flood problems in developments in our city. I 1. I 2. , .). 4. 5. 6. 7. 8. All buildings, support equipment, etc. and out buildings must be constructed with their foundation footing at least two feet above the hundred year flood plain. As-built site drawings must be provided to the City by the builderldeveloper prior to the final acceptance into the CitylCounty system. All drainage, sewer and site prep work should be certifIed by qualifIed engineers prior to fmal acceptance into the CitylCounty road system. The County Engineer should visit the site and verify the as-built drawings per actual site conditions. Runoff from the roadways are calculated as part of the total quantity of runoff for a development. Planning and Zoning should review the documents as to runoff to areas below said construction. Public notice should be given to all development occurring within the hundred year flood plain and posted at the entrance to such areas. A fIve-year warranty should be required by the builderldeveloper on all site support systems. Mr. Kuhlke: I'd rather not add that just now because some of this will be discussed at the next meeting. I'd like to see some comparison of those items you've mentioned as to what we're doing now. The list could be reviewed and then brought back with some comments. I Mr. Cheek: That's the recommendation that it be included for review. Mr. Kuhlke: That's fine. After further discussion, the motion was put and adopted unanimously. A request from the License & Inspection Department to appeal the Historic Preservation Commission's decision to deny the Certificate of Appropriateness for the demolition of the structure at 938-940 Parks Avenue (Bethlehem Neighborhood, District 2, Super District 9). (Funds will be required from General Fund Contingency for demolition), was read. Mr. Beard: I move that we approve this and if the Warden brings in his proposal, that instead of this coming from the General Fund Contingency, that it be a part of their demolition. Mr. Kuhlke: Second. Motion adopted unanimously. The Committee next heard an update from CSRA Business League regarding the Phase II Armstrong Galleria. I Mr. Gary Bussey made a short presentation regarding the progress of property acquisitions for this proj ect. Mr. Cheek: I move we accept it as information. I Mr. Beard: Second. Motion adopted unanimously. A request to approve salary for the Assistant Director, Utilities Department, in the amount of $73,000. (Funded by Account No. 506043110-5111110), was read. After a discussion of the matter, Mr. Mays noted that the Commission should consider changing the policy whereby employees from within the government can be promoted to higher level positions but are limited to a 15% increase in salary. Mr. Kuhlke: I move approval. Mr. Cheek: Second. Motion adopted unanimously. A request to authorize Human Resources Department to use the services of Select Benefit Consultants to perform the enrollment process for our employees during this year's Annual Enrollment and future New Employee Orientations, was read. I Mr. Beard: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve change in use of $130,000 in Community Development Block Grant Funds from replacement of roof at the Byrd Warehouse to the construction of a new facility at 1891 Old Savannah Road, was read. Mr. Kuhlke: I so move. Mr. Cheek: Second. Motion adopted unarumously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I NWM ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - August 28, 2000 2:00 P. M. I. Approve agreement with SAS to collect insurance premiums effective September 1,2000. 2. Approve agreement with the University of Georgia for Mystery Shopper Program. 3. Discuss creation of Hearing Officer on Code Enforcement Board. 4. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Hyde Park Neighborhood: Florida Road (Tax Map 88-1 Parcel 36), Florida Road (Tax Map 88-1 Parcel 37), Florida Road (Tax Map 88-1 Parcel 38), Florida Road (Tax Map 88-1, Parcel 39), Florida Road (Tax Map 88-1 Parcel 40), Florida Road (Tax Map 88-1 Parcel 43), (District 2, Super District 9); and waive 2nd reading. (Requires funding from General Fund Contingency) 5. Approve position and authorize advertising for Assistant County Engineer position at salary grade 52 by renaming current vacant Civil Engineer position as Assistant County Engineer position. 6. Request from the License & Inspection Department to appeal the Historic Preservation Commission's decision to deny the CertifIcate of Appropriateness for the demolition of the structure at 938-940 Parks Avenue (Bethlehem Neighborhood, District 2, Super District 9). (Funds will be required from General Fund Contingency for demolition) 7. Update from CSRA Business League regarding the Phase II Armstrong Galleria. 8. Approve salary for the Assistant Director, Utilities Department, in the amount of $73,000. (Funded by Account No. 506043110-5111110) ADDENDUM ADMINISTRATIVE SERVICES AGENDA August 28, 2000 2:00 P. M. ADDITION TO THE AGENDA: I. Approval to authorize the Human Resources Department to use the services of Select BenefIt Consultants to perform the enrollment process for our employees during this year's Annual Enrollment and future New Employee Orientations.