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HomeMy WebLinkAbout06-30-1999 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - June 30, 1999 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Beard and Shepard, members; Jim Wall, Attorney; Randy Oliver, Administrator; Rob Sherman, License & Inspections Director; John Etheridge, Human Resources Director; Clifford Rushton, IT Director; Lon Morrey, Comptroller; Keven Mack, HND Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Powell, Vice-Chairman. Also Present: Sylvia Cooper of The Augusta Chronicle, other members of the news media and Hons. J. Brigham, Bridges and Colclough, Commissioners. A request to approve the use of5 PC's from the Housing & Neighborhood Development computers by New Hope Community Center, was read. Mr. Mack: We have five computers not currently in use by our department and we would like to let him use four computers and allow a neighborhood association to use the remaining computer which they have requested. 1- Mr. Wall: I don't have a problem with New Hope but you may be starting a precedent with the neighborhood association. Some associations are not incorporated. Mr. Shepard: What if we approved it subject to Mr. Wall determining whether or not that neighborhood association would qualify? ~ Mr. Mack: That's fine. Mr. Shepard: I'll put that in the form of a motion. Mr. Beard: Second. Motion adopted unanimously. A request to approve the reclassification of Accounting Technician I position, grade 43 to Payroll Supervisor, grade 48; reclassify Accounting Clerk II position, grade 39 to Payroll Technician, grade 41; and adjust salarit's in the same manner as if these classifications existed at the time of the classification and compensation study, was read. Mr. Beard: I so move. I Mr. Shepard: Second for purposes of discussion. Are we doing this retroactively? Mr. Oliver: The department director was out at the time this came up and the appeal did not happen. There is a minor adjustment that is retroactive on this and I think it is fair and equitable on this. The present Comptroller and Human Resources Director have looked at this and we believe these are the classifications that should have existed if this was done as part of the classification and compensation study. I Mr. Wall: There are Attorney Generals' opinions under the gratuities clause that say that you pay an employee based upon the compensation set at the time that he performs the labor, and you cannot go back and retroactively grant an increase and to do so would constitute a gratuity. After further discussion, Mr. Beard: I'll make a motion that we have the Attorney review the situation and bring it back to us at the next meeting and determine what needs to be done. This will be a substitute motion. Mr. Shepard: I'll second that. Motion adopted unanimously. A request to approve the low bid from Adecco Employment Services for one year (July 1, 1999-June 30, 2000), was read. Mr. Etheridge: The only thing I would add to this is that they be able to respond within a four-hour limit and if they can't, then we have the option to go to any of the other agencies that can respond within that time. I Mr. Shepard: I move we approve it as recommended. Mr. Beard: Second. Motion adopted unanimously. A request to approve an Ordinance providing for the demolition of certaiu unsafe and uninhabitable properties in the Bethlehem Neighborhood: 905 Robin Lane, 907 Robin Lane, 911 Robin Lane, 1440 Forest Street, 1429 Mill Street (District 2, Super District 9); East Augusta Neighborhood: 137-139 McElmurray Drive (District I, Super District 9); Hyde Park Neighborhood: 2069 Golden Rod Street (District 2, Super District 9); and waive 2nd reading, was read. Mr. Beard: I so move. Mr. Shepard: I'll second the motion. Motion adopted unanimously. I I A request for the 1998/1999 Home CHDO Set Aside be allocated to Miracle Making Ministries, Inc., was read. Mr. Mack: Rev. Williams is here and they meet the requirements for a CHDO. They are proposing to renovate some homes and we recommend that these funds be awarded to them in the amount of $378,700. Rev. Williams: There are four existing units that we plan to rehab. Two are single family and two of them are duplexes. After further discussion, Mr. Shepard: [make a motion that we approve this request. Mr. Beard: I'll second it. Motion fails with the Chairman not voting. A request to approve the reprogramming of $149,001.65 in 1997 CDBG funds and designate the funds for the Wallace Branch Library Project for renovations, was read. I Mr. Leach: We plan to make renovations to the Main Library and the four branch libraries. The estimate for these renovations is about $1.5 million and we are about $200,000 short in funding. [inquired to Mr. Mack about some reprogrammed HUD funds which could be applied to the Wallace Branch portion which would then bring us just about up to the budget figure and allow us to do all of things to bring our buildings back into shape. [fwe are unsuccessful in getting the HUD monies, then we will have to scale back our improvements. After further discussion, Mr. Oliver: Might [ suggest that we take the bids and approve it concept and then bring it back when the bids come in for award and final funding? Mr. Beard: I so move. Mr. Shepard: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I NWM I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM-June 30,1999 2:00 P.M. I. Approve the use of 5 PC'S from the Housing & Neighborhood Development Computers by New Hope Community Center. 2. Approve the reclassification of Accounting Technician I position, grade 43 to Payroll Supervisor, grade 48; reclassify Accounting Clerk II position, grade 39 to Payroll Technician, grade 41; and adjust salaries in the same manner as if these classifications existed at the time of the classification and compensation study. 3. Approve the low bid from Adecco Employment Services for one year (July I, 1999- June 30, 2000). 4. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Bethlehem Neighborhood: 905 Robin Lane, 907 Robin Lane, 911 Robin Lane, 1440 Forest Street, 1429 Mill Street, (District 2, Super District .9); East Augusta Neighborhood: 137-139 McElmurray Drive, (District I, Super ..District 9); Hyde Park Neighborhood: 2069 Golden Rod Street, (District 2, Super District 9); and waive 2nd reading. I 5. Request for the 1998/1999 Home CHDO set aside be allocated Miracle Making Ministries Inc. 6. Approve the reprogramming of$149,001.65 in 1997 (CDBG) funds and designate the funds for the Wallace Branch Library Project for renovations. I