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Home My WebLink About05-24-1999 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - May 24, 1999 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Powell, Vice- Chairman; Beard and Shepard, members; Jim Wall, Attorney; Randy Oliver, Administrator; Keven Mack, HND Director; Rob Sherman, License & Inspections Director; Lon Morrey, Comptreller; David Collins, Finance Dept.; Lillian Katharine Blanos, AugustalRichmond Clean & Beautiful Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, George Eskola ofWJBF Telelvision, Sylvia Cooper of The Augusta Chronicle and Hons. J. Brigham, Bridges and Colclough, Commissioners. A request to approve the petition for retirement on Jeanette Thurmond, was read. Mr. Shepard: I so move she be approved for retirement. Mr. Beard: Second. I Mr. Chairman: Maybe we should add with commendation because she was a very loyal employee. Mr. Shepard: I'll include that in the motion. Motion adopted unanimously with Mr. Powell out of the room. A request to revise Catastrophic Leave Program, was read. Mr. Oliver: There is only one minor change. This would allow them to keep the time that was donated to them after they return to work. Mr. Shepard: I move we approve Alternative #2. Mr. Beard: Second. Motion adopted unanimously with Mr. Powell out of the room. A request to approve the petition for disability retirement on Charlie C. Martin, was read. Mr. Shepard: I move we approve the petition for disability retirement. I Mr. Beard: Second. Motion adopted unanimously with Mr. Powell out of the room. A request to approve the reprogramming of $652,199.83 in 1994, 1995, 1996 I and 1997 (CDBG) funds from slow moving and inactive projects in designated years into the Housing Rehabilitation Program, was read. Mr. Mack: We neelj. to-move these funds into projects that we can complete shortly because we will lose them if they are not spent within a six-year period, Mr. Shepard: I make a motion that we approve the reprogramming. Mr, Beard: I'll second it but rd like to see us spend some of that money for housing development. After a short discussion, Mr. Mack: We could use the 1994 and 1995 funding for housing rehabilitation and hold the remainder for housing development. We can monitor it and see how fast it moves. ivlr. Oliver: Why don't we recapture 1994 and 1995 to housing rehab and go ahead and recaprure the remainder and come back by the next meeting with a plan. Mr. Shepard: rll amend my motion as the Administrator recommends so we'll have the fIrst two years recaptured for rehab and the balance subject to reprogramming. !'vir. Mack: So that's $232,527.41 for 1994 and 1995. I Motion adopted unanimously. A request to approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Harrisburg Neighborhood: 1913 Heckle Street, (District 1, Super District 9); Laney-Walker Neighborhood: 1105 Tenth Street, 1133 Eighth Street, 1117 Y, Wrightsboro Road, (District 1, Super District 9); East Augusta Neighborhood: 1922 Alabama Road, (District 2, Super District 9); Turpin Hill Neighborhood: 2227 Dyer Street, (District 2, Super District 9); 1623 Ramsey Street, 1726 Morgan Street, (District 5, Super District 9); and waive 2nd reading, was read. Mr. Sherman: We'd like to delete 1623 Ramsey Street. This has already been approved. Mr. Shepard: I so move that we approve it, delete Ramsey Street and waive the second reading. Mr. Beard: Second, Motion adopted unanimously. I I A request to approve $45,000 in Fa~ade Grant funds for the structures located at 1123-1125 & 1127 Laney Walker Blvd., was read. Mr. Powell: I so move. Mr. Beard: Second.- Motion adopted unanimously. A Presentation by the Weed and Seed Committee. At this time Ms. Blanos, Ms. Mercer and Mr. R. T. Smith made presentations regarding progress in the Weed and Seed Program in the Barton Village area. Mr. Bridges: You are doing a great job with this, but unfortunately some of the problems are spilling over into the Bennock Mill Road area. Mr. Smith: We realize that and that is characteristic of other Weed & Seed programs throughout the country. I Ms. Blanos: When someone calls us to report a problem, the Sheriff s Department sends the officers to the neighboring areas to take care of the problem. Mr. Colclough: Do you send the Weed and Seed officers themselves? Ms. Blanos: Those officers have responded both to the Belle Terrace and Lyman Street areas. They do what is necessary. Mr. Colclough: But that's not what the program states. They are supposed to be in Barton Village all the time. Mr. Smith: I think that they are there on two shifts and the remainder is under routine patrol. Mr. Colclough: I have had calls about people dumping in that area and people are saying if there are police officers in the area, why are they not catching those who are doing the dumping? Mr. Mayor: Maybe we should check what the grant says. Mr. Colclough: Six truckloads of garbage were taken out of there and if six police officers were patrolling the area, somebody had to see someone dumping. I Ms. Mercer: Perhaps we could ask some of the officers to attend a meeting here to tell you about their day and their hours and let them speak to you about that. Mr. Colclough: Would you ask someone to call me? Ms. Mercer: Yes, we can do that. Mr. Powell: I move we receive this as information. Mr. Shepard: Second. Mr. Chairman: Would you update us at the next meeting about the possibility of extending this grant to other areas? Ms. Blanos: Yes, we will. Mr. Mayor: I believe the Commission had instructed this group to come up with the names of three applicants for Director and I wanted to know what the status of that was. Ms. Blanos: The guidelines call for the Weed & Seed Steering Committee to appoint the Director of the program. I have talked with the U. S. Attorney's Office and he is in fact preparing a letter to you regarding that because the Weed & Seed Director reports to the Weed & Seed Steering Committee. They feel like this is the appropriate guideline for the program. Mr. Mayor: What is the status on getting a Director? Ms. Blanos: We have reviewed 22 applications. Only one has the requirements that this Director needs and we will interview this person for the second time next week and if this person works out, fine; if not, we will need to readvertise. Mr. Beard: It's difficult when we are contributing funds that we have no input into who the Director will be. Maybe Mr. Wall needs to check on that. Mr. Wall: I'll talk to them. Motion adopted unanimously. Mr. J. Brigham: Next time can we ask the Director to give us some parameters on how the fa9ade grant program works? Mr. Chairman: Yes, he can do that. ADJOURNMENT: There being no further business, the meeting was adjourned. NWM Lena J. Bonner Clerk of Commission I I I , I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - May 24, 1999 2:00 P. M. I. Approve the petition for retirement on Jeanette Thurmond. 2. Revise Catastrophic Leave Program. 3. Approve the petition for disability retirement on Charlie C. Martin. 4. Approve the reprogramming of$652,199.83 in 1994, 1995, 1996 and 1997 (CDBG) funds from slow moving and inactive projects in designated years into the Housing Rehabilitation Program. 5. Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable properties in the Harrisburg Neighborhood: 1913 Heckle Street, (District I, Super District 9); Laney-Walker Neighborhood: 1105 Tenth Street, 1133 Eighth Street, 1117 Y, Wrightsboro Road, (District I, Super District 9); East Augusta Neighborhood: 1922 Alabama Road, (District 2, Super District 9); Turpin Hill Neighborhood: 2227 Dyer Street, (District 2, Super District 9); 1623 Ramsey Street, 1726 Morgan Street, (District 5, Super District 9); and waive 2nd reading. I 6. Approve $45,000 in Fayade Grant funds for the structures located at 1123-1125 & 1127 Laney Walker Blvd. 7. Presentation by the Weed and Seed Committee. I