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HomeMy WebLinkAbout03-29-1999 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - March 29, 1999 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Powell, Vice- Chairman; Beard and Shepard, members; Jim Wall, Attorney; Randy Oliver, Administrator; Clifford Rushton, IT Director; Lon Morrey, Comptroller; Stewart Walker, License & Inspections Department; Rob Sherman, License & Inspections Director; Lillian Katharine Blanos, AugustalRichmond Clean & Beautiful Director; Keven Mack, HND Director; Jerry Saul, Tax Commissioner; North Williamson, Tax Commissioner's Office; John Etheridge, Human Resources Director; Chief Ronnie Few, Fire Department; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit, George Eskola of WJBF Television and Hons. Colclough, Handy, 1. Brigham and Mays, Commissioners. Mr. Beard: I would like to delete Items #3 and # II from the agenda and I so move to do that. I Mr. Bridges: I had placed Item #4 on the agenda at the request of one of the bidders but I don't see him here so could we pull that one off and put it on the next Committee meeting for discussion. Mr. Beard: I'll include #4 in that. Mr. Powell: Second. Motion adopted unanimously. Communication from the Augusta Association of Baptist Churches requesting approval of a project with World Changers Organization for inner city improvements, was read. Mr. Mack: They are asking for a letter of support to come back into the city to work on project in the BetWehem area. Mr. Shepard: I move that we provide the requested letter of support. Mr. Beard: Second. Motion adopted unanimously. I A request to approve a professional services contract for Augusta Richmond County Clean & Beautiful, was read. Representatives from the Board of Directors of Augusta Richmond County Clean & Beautiful spoke on behalf of keeping the contract as it was last year and deleting Sections 3 A, B and C from the proposed contract. I Mr. Wall: I think you are miscontruing C. That provides the fringe benefits for the employees. Mr. Oliver: The contract provides that this government has some control over the salary level. Ms. Blanos: We went into the Columbia County contract under the auspices of our previous contract which allowed us to do that. Mr. Beard: I move that we approve the contract. Mr. Shepard: I'll second the motion. Motion adopted unanimously. A request to approve $30,000 for tbe Augusta Ricbmond County Fa<;ade Rebabilitation Grant Program for rehabilitation oftbe property located at 502 Reynolds Street as recommended by the Citizens Advisory Council, was read. Mr. Beard: I so move. I Mr. Shepard: Second. Motion adopted unanimously. A request to approve Grant Agreements between the U. S. Department of Housing & Urban Development and Augusta Richmond County for receipt of 1999 Community Development Block Grant funds - $2,836,000, 1999 HOME funds $1,310,000 & 1999 Emergency Sbelter Grant funds $101,000, was read. Mr. Shepard: I so move. Mr. Beard: Second. Motion adopted unanimously. A request to approve for the Fire Department to contract with Atlanta Health Systems to provide a wellness program for the firefighters of the Augusta Richmond County Fire Department. This will be funded by Account 274-034110- 52-11110, was read. Mr. Beard: I so move. I I Mr. Shepard: Second. Motion adopted unanimously. A request to renew Public Official Liability Coverage, was read. Mr. Powell: I so move. Mr. Shepard: Second. Motion adopted unanimously. A request to approve the salary of promoted employee (Mrs. Nancy Mims) to be established at entry level of new position, plus 10%, was read. Mr. Oliver: The two positions are four salary grades different so this represents a good promotion for the person. This represents a 15% increase and they're asking for about a 23% increase. So we would recommend that we adhere to the policy guidelines. I After a short discussion, Mr. 1. Brigham: Isn't it true that the 10% over the base salary has to be approved by the Administrator and that thi3 is just not automatically given? Mr. Oliver: That's true. It needs my approval. Mr. Powell: Are we giving employees from within the same consideration as those who are hired from outside? Mr. Oliver: In my opinion you are because a 15% increase is fairly profitable. Mr. Shepard: I move that we approve the Administrator's recommendation to adhere to the policy. Mr. Beard: Second. Motion failed with Mr. H. Brigham and Mr. Powell voting "No". I A request to amend the fee policy for clean up of vacant lots. The total fee charged to a property owner would be reduced by one-half, provided the following conditions are met: 1) The property is homesteaded. 2) The owner is a senior citizen - 65 years old or older or the owner is physically unable to maintain the property. 3) The owner's household income is classified by the U.S. Department of Census as below poverty level. 4) There are no relatives who can help clean the property. Mr. Beard: I so move with all conditions to be met. I Mr. Shepard: Second. Mr. Beard: Actually, we may need to talk about some of these before we take action. Mr. Oliver: If you would prefer to discuss this further, we could hold it for two weeks. Mr. Shepard: I'll make a substitute motion that we postpone this for two weeks. Mr. Powell: Second. Motion adopted unanimously. A request to approve renewal of health insurance plans (HMO & PPO & Dental) effective February 1, 2000 with a rate increase of 6% in 2000 and a cap of 7% in 2001, with an increase in the prescription co-pays for both the HMO and PPO; approve renewal of contract with Southern Administrative Services for TP A administration of the PPO and dental plans at an increase of 6% with a cap of 7% in 2001, was read. I Mr. Beard: I so move. Mr. Shepard: Second. Motion adopted unanimously with Mr. Powell out of the room. A request to approve contract for professional services for architecture and engineering to George R. Price and Associates in the amount of $52,000 for the construction of the Augusta Mini Theatre, subject to approval of Attorney and Administrator, was read. Mr. Beard: I so move. Mr. Shepard: Second. Motion adopted unanimously with Mr. Powell out of the room. ADJOURNMENT: There being no further business, the meeting was adjourned. NWM Lena J. Bonner Clerk of Commission I , ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - March 29, 1999 2:00 P. M. I. Communication from the Augusta Association of Baptist Churches requesting approval ofa project with World Changers Organization for inner city improvements. 2. Motion to approve professional services contract for AugustalRichmond Clean & Beautiful. 3. Proposal for funding request from the Intercoastal Housing & Community Development, Inc. 4. Discussion of demolition contracts for unsafe and uninhabitable properties. 5. Approve $30,000 from the Augusta Richmond County Fayade Rehabilitation Grant Program for rehabilitation of the property located at 502 Reynolds St. as recommended by the Citizens Advisory Council. 6. Approve Grant Agreements between the U. S. Department of Housing & Urban I Development and Augusta Richmond County for receipt of 1999 Community Development Block Grant funds - $2,836,000,1999 HOME funds $1,310,000 & 1999 Emergency Shelter Grant funds $101,000. 7. Approve for the Fire Department to contract with Atlanta Health Systems to provide a wellness program for the firefighters of the Augusta Richmond County Fire Department. This will be funded by Account 274-034110-52-11110. 8. Approve renewal of Public Official Liability Coverage. 9. Consider approval of salary of promoted employee (Mrs. Nancy Mims) to be established at entry level of new position, plus 10%. 10. Amend the fee policy for clean up of vacant lots. The total fee charged to a property owner would be reduced by one-half (112), provided the following conditions are met: I) The property is homesteaded. 2) The owner is a senior citizen - 65 years old or older, or, the owner is physically unable to maintain the property. 3) The owner's household income is classified by the U. S. Department of Census as below poverty level. 4) There are no relatives who can help clean the property. I 11. Approve proposal to reimburse the CDBG Program $765,237 from the Suburban Special Purpose Local Option Sales Tax Phase III Program (non-federal funds) for findings outlined in District Inspector General for Audit Report dated ~,. 12. I I December 4, 1998. Approve contracts, subject to approval of Attorney and Administrator, with Housing and Neighborhood Development Department for Shiloh ($400,000), Beulah Grove ($200,000) and New Hope ($250,000) and modify these contracts as necessary. These projects, if funded with CDBG funds, must meet CDBG program requirements. Approve renewal of health insurance plans (HMO & PPO & Dental) effective February 1,2000 with a rate increase of6% in 2000 and a cap of7% in 2001, with an increase in the prescription co-pays for both the HMO and PPO; approve renewal of contract with Southern Administrative Services for TP A administration of the PPO and dental plans at an increase of6% with a cap of7% in 2001. 13. Motion to approve contract for professional services for architecture and engineering to George R. Price and Associates in the amount of$52,000 for the construction of the Augusta Mini Theatre, subject to approval of Attorney and Administrator.