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HomeMy WebLinkAbout01-26-1999 Meeting I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - January 26, 1999 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; H. Brigham, Chairman; Powell, Vice- Chairman; Beard and Shepard, members; Randy Oliver, Administrator; Walter Hornsby, Asst. Administrator; Jim WaI~ Attorney; Sandy Wright and Ron Crowden, Risk Management Dept.; John Etheridge, Human Resources Director; Jack Murphy, Public Works Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, Sylvia Cooper of The Augusta Chronicle and Hons. Bridges and J. Brigham, Commissioners. The Clerk: We have a substitution for the letter in Item #6 and one addition to the agenda. We also need to delete Item #3. Mr. Oliver: Mr. Mack indicates that the entity has found funding through another source. Mr. Shepard: I so move. Mr. Beard: Second. I Motion adopted unanimously with Mr. Powell out of the room. A request to approve printing 1999 Employee Benefit Statements, was read. Mr. Etheridge: This is a continuation of what we started last year and they provide information to our employees regarding their benefits. Mr. Oliver: We're changing our payroll software as of July I and we'd like to continue this for this year and then next year we will look at software to be able to do this ourselves. Mr. Shepard: I move approval. Mr. Beard: Second. Motion adopted unanimously with Mr. Powell out of the room. A request to approve revisions to the Augusta Richmond County 1999 Action Plan as approved and recommended by HND Citizens Advisory Board, was read. I Mr. Oliver: We recommend approval. Mr. Shepard: I so move. Motion adopted unanimously with Mr. Powell out of the room. I Mr. Beard: Second. A request to approve $60,000 from the Augusta Richmond County Faf,:ade Rehabilitation Grant Program for the rehabilitation of the property located at 226- 230 Fifth St. as approved and recommended by the HND Citizens Advisory Board, was read. Mr. Oliver: They have recommended approval. Mr. Beard: How do they get $60,000 on this? Mr. Oliver: I think it's because they have multiple addresses but I'm not completely sure about that. We can provide that information before the Commission meeting if you like. Mr. Shepard: I move we approve it with the stipulation that we have the additional information furnished before the Commission votes. Mr. Oliver: We'll have that for you. Mr. Beard: Second. I Motion adopted unanimously with Mr. Powell out of the room. (Mr. Powell enters the meeting) A request to approve reclassification of Code Enforcement Officer I (Grade 44) position to Engineering Technician I (Grade 45) position in Public Works and Engineering Department, was read. Mr. Murphy: This position now has more responsibility with four inmate crews cleaning the overgrown lots and I recommend approval of reclassifying the position. Mr. Beard: I so move and that we review this again in the fall. Mr. Murphy: We'll be glad to do that. Mr. Shepard: Second. After further discussion, the motion was adopted unanimously. A request to approve Substance Abuse Drug Testing - Amendment to Policy and Change of Collections: I I 1. Approve changes to policy to include in safety sensitive random selection of those employees within the Recreation Department who oversee the activities of children. Approve update Procedures portion of policy (Part VI, B. Test Levels) to reflect recent change in testing level for Opiates from 300 nglml to 2,000 nglml as reflected in Federal Regulations. Amend sections to also read "These levels are subject to change. . . and this section will automatically be amended to reflect these changes." Approve changing collection site for substance abuse testing program for Augusta Richmond County, was read. 2. 3. Mr. Etheridge: This includes testing of employees in the Recreation Department who work with children. It also allows us to change our cut off levels to coincide with those of the federal guidelines and the third part requests that we change the collection site for our random testing. We have had some problems with our present local collection site and we would like to use the facility of SmithKIine Beecham. Mr. Powell: I so move. Mr. Shepard: Second. Motion adopted unanimously. I A request to approve Change Order #3 increasing the contract amount by $1,410.99, was read. Mr. Oliver: This is for the Small Business Incubator Facility. Mr. Powell: I so move. Mr. Shepard: Second. Motion adopted unanimously. ADJOURNMENT: There being no further discussion, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I ADMINISTRATIVE SERVICES AGENDA COMMITTEE ROOM - January 26,1999 2:00 P. M. I. Approve printing 1999 Employee Benefit Statements. 2. Approve revisions to the Augusta Richmond County 1999 Action Plan as approved and recommended by HND Citizens Advisory Board. 3. Approve $15,000 from the Augusta Richmond County Fayade Rehabilitation Grant Program for the rehabilitation of the property located at 329 Telfair S1. as approved and recommended by the HND Citizens Advisory Board. 4. Approve $60,000 from the Augusta Richmond County Fayade Rehabilitation Grant Program for the rehabilitation of the property located at 226-230 Fifth St. as approved and recommended by the HND Citizens Advisory Board. 5. Approve reclassification of Code Enforcement Officer I (Grade 44) position to Engineering Technician I (Grade 45) position in Public Works and Engineering Department. 6. Motion to approve Substance Abuse Drug Testing - Amendment to Policy and Change of Collections: I. Approve changes to policy to include in safety sensitive random selection of those employees within the Recreation Department who oversee the activities of children. 2. Approve update Procedures portion of policy (Part VI, B. Test Levels) to reflect recent change in testing level for Opiates from 300 nglml to 2,000 nglml as reflected in Federal Regulations. Amend sections to also read "These levels are subject to change. . . and this section will automatically be amended to reflect these changes." 3. Approve changing collection site for substance abuse testing program for Augusta Richmond County. ADDENDUM ADMINISTRATIVE SERVICES AGENDA January 26, 1999 2:00 P. M. SUBSTITUTION: Please substitute this letter for Item # 6 on the Administrative Services agenda. ADDITION TO THE AGENDA: 1. Approve Change Order #3 increasing contract amount by $1,410.99.