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HomeMy WebLinkAbout04-23-1998 Meeting I I I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - April 23, 1998 2:00 P. M. PRESENT: Hons. H. Brigham, Chairman; Powell, Beard and Shepard, members; Jim Wall, Attorney; Randy Oliver, Administrator; John Etheridge, Human Resources Director; Keven Mack, HND Director; Glenn Greenway, Acting Comptroller; Tom Wiedmeier, Utilities Dept. Asst. Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Larry Sconyers, Mayor. Also Present: Stacey Eidson of The Metropolitan Spirit, George Eskola of WJBF Television and Hons. J. Brigham, Bridges and Mays, Commissioners. The Clerk: We have a request to delete items #1, 2 and 3. They were referred to the Citizens Advisory Committee from HND at the last Commission meeting. Mr. Powell: I move we delete this from the agenda. Mr. Shepard: Second. Motion adopted with Mr. Beard out of the room. The Committee first considered a report from the Administrative Services Sub-Committee. Mr. Powell: The sub-committee met and we came back with a plan of action as far as review of the organizational structure. We recommend that we break the plan into three phases which include Public Safety, elected officials' departments and those that report to the Administrator. The first one considered will be those that report to the Commission itself. The meetings are being scheduled with the departments and they will be held prior to Committee meetings on Committee days. Mr. Oliver: Notices have been sent to the people who report to the Commission and they will be returned to Mrs. Bonner by May 4 so you will have it in advance of you going out to those areas. Mr. Powell: I'll make a motion that we receive it as information. Mr. Shepard: Second. Motion adopted with Mr. Beard out of the room. A request to approve Health Central Wellness Program Contract and World Gym Fitness Program, was read. Mr. Etheridge: This is a continuation of our Wellness Program through Health Central. There has been improved participation and it will work in correlation with helping the I Fire Department employees meet their physical standards. We have contacted World Gym about our employees using their facility as well and they have agreed to do that. After a short discussion, Mr. Shepard: I move approval. Mr. Powell: I'll second it. Mr. Oliver: Last year we spend about $25,000 and we have budgeted $30,000 for this year. Mr. Wall: We have a payroll deduction here and the agenda item says "conveniently deducted" and I think it should say it is done in order to encourage employees to participate in a Wellness Program. We cannot as a convenience deduct from payroll. Mr. Shepard: Should I amend my motion to that effect? Mr. Wall: Well, I just want that as part of the minutes. Mr. Shepard: I'll amend my motion to that effect. Mr. Powell: I'll second that. Mr. Etheridge: The contract doesn't say that. That's my error because I drew that up like that. I Mr. Wall: I know that. Mr. Bridges: I'd encourage the members to vote against this because it is not a true function of government. Motion adopted with Mr. Beard out of the room. A request to approve a Local Preference Ordinance, was read. Mr. Wall: I prepared this Ordinance at your request. For purposes of evaluating the bids only, you would deduct 2% of the bid if it was a local bidder and by local bidder, it means only Richmond County businesses. They would have to have an office and a place of doing business in Richmond County, not just a telephone, to qualify. 2% would be deducted from the bid amount and then you would determine the lowest qualified bidder and if a local bidder prevailed under that calculation, then the bid would be offered to him at the lowest qualified bid. Mr. Oliver: What we have done is to give the local bidder the option of meeting the low price in this scenario. Mr. Powell: I really don't have a problem with this but I'd I like some more time to study it and get some input from some community associations. I'd like to see how the public feels about it and I'd make a motion that we receive it as information. I I 1 Mr. Wall: Public Works projects are not included in this proposal and there are other communities who do have something similar to this. Mr. Shepard: Is there any experience with litigation? Mr. Wall: Not that I'm aware of. Mr. Oliver: You may have a problem develop where people outside the area eventually may not choose to participate in the bidding process and that could artificially inflate prices. It's not a major consideration but you may want to be aware of it. We would probably also include it in the bid documents. (Mr. Beard enters the meeting) After further discussion, Mr. Shepard: I'll second Mr. Powell's motion to receive it as information. Mr. Powell: I'd like to amend my motion to bring this back at the next Committee meeting. Mr. Shepard: I accept the amendment and maybe if Jim can gather some ordinances from some other municipalities on this. Mr. Wall: Okay. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM