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HomeMy WebLinkAbout04-07-1997 Meeting I I I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - April 7, 1997 2:00 P. M. PRESENT: Hons. Beard, Chairman; Bridges, Vice-Chairman; H. Brigham and Powell, members; Jim Wall, Attorney; Walter Hornsby, Asst. Administrator; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Keven Mack, Housing & Neighborhood Development Director; Ron Crowden, Risk Management Department; Tom Wiedmeier, Utilities Dept. Asst. Director; Glenn Greenway of the Finance Department; George Patty, Planning Director; Kip Plowman, Internal Auditor; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Larry Sconyers, Mayor. Also Present: Sylvia Cooper of The Augusta Chronicle, Gale Mino of WBBQ Radio, other members of the news media and Hons. Zetterberg, J. Brigham, Todd and Mays, Commissioners. The Committee first considered approval of the fleet management policy. Mr. Crowden: This policy will establish standards. We have a fleet manager on board, Mr. Harry Siddell, and he has a good background in fleet management. This policy establishes criteria for the use of government vehicles, the markings for these vehicles and formalizes procedures which have been in place but have not been written down. Mr. Bridges: Does this policy allow employees to take a vehicle home who live outside the County? , Mr. Crowden: Mr. Oliver has recommended that no vehicles be authorized to be driven out of the County unless permission is requested. That would preclude that and you may wish to discuss that with him. After further discussion, Mr. Bridges: I move we approve the policy but I'd like to see some recommendations from Risk Management as to options we can pick up from regarding the out- of-County use. Mr. Brigham: I'll second that. Motion adopted with Mr. Powell voting "No". A Resolution designating new Check Co-Signer and Alternate Check Co-Signer in connection with all Community Development activities, was read. Mr. Bridges: I move for approval. Mr. Brigham: Second. Motion adopted unanimously. I The Committee next considered approval of Claims Runout Administration Agreement between the City of Augusta and Blue Cross/Blue Shield of Georgia. Mr. Bridges: I move for approval. Mr. Brigham: Second. Motion adopted unanimously. At this time Mr. Richard Colclough appeared before the Committee to discuss the salary in the amount of $19,000 per year for a staff person for the Task Force for the Homeless. Mr. Colclough: I'm asking for you to approve a salary for a full-time staff person who would take care of the business of the Task Force who has computer skills and the ability to apply for grants for the Task Force. Mr. Todd: Where would the funds come from? Mr. Chairman: I don't know at this point. Perhaps we could ask the Director and the Administrator to see where funds might be available for this purpose. I Mr. Bridges: I make a motion that we ask Mr. Mack and the Administrator to meet and try to come up with funding for this and bring the recommendation back to the Committee at the next meeting. Mr. Powell: I'll second that. After further discussion, the motion was adopted unanimously. The Committee next heard an update regarding the status of the Olde Town properties. Mr. Patty: The consultant determined that there were $856,000 worth of tax credits still valid for these properties. We had hoped to sell all the properties together so that the buyer could take advantage of the credits and we could get compensated for them. We sent out RFP's and had substantial interest. I don't think we will be able to market the properties together and they are continuing to deteriorate. I've written HOD to ask what their requirements and controls on the sale of the properties are going to be and I'm awaiting their response on that. There are a number of local people who are interested in acquiring the properties individually and I hope we can do that I once we have them appraised. Mr. Powell: I move that we receive this as information. I I I Mr. Bridges: I second it. After further discussion, the motion was put and adopted unanimously. The Committee next discussed the Laney Walker Health Department relocation policy and the Laney Walker LDC audit. Mr. Chairman: We have a letter here regarding the audit which closes a question concerning that. Mr. Mays: I'm glad you mentioned that and hopefully that will bring closure to that matter. Mr. Chairman: corrective actions this on Friday. HUD says that they are pleased with the that the City has been taken. I just received Mr. Mays: On the relocation policy, I have some concerns about people in this area who are wondering where they are going to go. There are 33 parcels out there and I ask that you deal with them fairly. We don't have anything down on paper and this needs to be dealt with in the open and in writing. There should be a written policy as to how and where this relocation will take place with these residents. Questions need to be answered for these people so that they will know what will happen to them. Mr. Todd: How many residents are property owners? Mr. Chairman: I think there are 33 properties in there. The Health Department is overseeing this; they hired the consultant and we have a representative there. Mr. Todd: We need to know the numbers of people we are dealing with in this. Mr. Bridges: Is the problem in the relocation policy itself? Mr. Mays: That is what it is. Mr. Bridges: So you're saying we don't a firm relocation policy? Mr. Mays: We don't have a policy, period, to deal with how these people get from point A to point B. We have had calls referred to Mr. Mack from the consultant saying that we will have to deal with this. After further discussion, Mr. Powell: I move that we receive this as information. Mr. Chairman: I'll second it. Motion adopted unanimously. I ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I