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HomeMy WebLinkAbout06-24-1996 Meeting I I I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - June 24, 1996 3:00 P.M. PRESENT: Hons. Beard, Chairman; Bridges, Vice-Chairman; H. Brigham and Powell, members; A. B. McKie, Jr., Interim Comp- troller; Charles Dillard, Interim Administrator for Operations; Linda Beazley, Interim Administrator for Administration; Glenn Greenway of the Finance Department; George Patty, Housing & Neighborhood Development Director; Sirena Rogers, Housing & Neighborhood Development Administrator; Keven Mack of the Housing & Neighborhood Development Department; John Etheridge, Human Resources Director; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. ABSENT: Hon. Larry Sconyers, Mayor. Also Present: Sylvia cooper of the Augusta Chronicle, George Eskola of WJBF Television and Hons. Zetterberg and J. Brigham, members. Mr. Wall: We need to delete item #2 because we are not quite ready to present that. Mr. Brigham: I move we delete it. Mr. Bridges: Second. Motion adopted unanimously. Communication from the Community Mental Health Center of East Central Georgia requesting approval of the rental agreement for Fiscal Year 1997 for the Community Service Board of East Central Georgia d/b/a Community Mental Health Center of East Central Georgia, was read. Mr. Wall: These are for some buildings that we own out there at the Mental Health Center. Mr. Powell: I move for approval. Mr. Bridges: Second. Motion adopted unanimously with Mr. H. Brigham out of the room. Communication from the Human Resources Director requesting concurrence in the termination of Alphonso Forrest from the Augusta-Richmond County Fire Department, was read. Mr. Chairman: Was he notified to be here at this meeting? Mr. Etheridge: He was told this would go to this Committee but I did not notify him in writing of that. He was notified that this would go to the full Commission. Mr. Chairman: I think he should be notified of his right to appear before this Committee also. Mr. Etheridge: We will do that in the future. I Mr. Powell: I move that we concur with the Human Resources Director's recommendation and as an amendment that this gentleman have the right to bring his grievance before the Commission at the next meeting. Mr. Bridges: Second. Motion adopted unanimously. Communication from the Housing & Neighborhood Development Director requesting for approval a list of items identified for reprogramming: FROM: 94180 94220 95032 TO: Laney Walker Development Corp. Unprogrammed Funds Street Lights-Broad Street (600-900 Block Broad Street) $ 750.00 55,000.00 $55,750.00 $ 95.00 655.00 55,000.00 I 93504 94032 Augusta Mini Theatre Street Lights - 11th & 12th Streets (Broad Street to Greene Street) TOTAL TOTAL The following is above. $55,750.00 a brief description for the projects listed FROM: Auqusta Mini Theatre ($750) These funds were not expended in the two-year period provided to them. Should be reprogram due to lack of use. Street Liqhts-11th & 12th Streets ($55,000) The original budget for this project was $310,000. Of this amount only $90,953.40 has been contracted/obligated ($37,630 contract amount, $53,227.40 for materials, and $96 for advertisements). TO: Laney Walker Development Corporation ($95) Additional funds used to pay unexpected relocation costs. Unproqrammed Funds ($655) Funds to be used to assist with other project overruns. Street Liqhts-Broad Street ($55,000) Additional funds needed to complete the 600-900 blocks of Broad Street. If Commission approves the proposed reprogramming, we will advertise for citizen comments. At the end of the comment period, the reprogramming list will be resubmitted to the Commission for final approval, was read. I I I I Mr. Powell: I move that we concur with the recommendation. Mr. Bridges: Second. Motion adopted unanimously. Communication from the Housing & Neighborhood Development Director stating on March 5, 1996 the Commission-Council approved the contract extension for Field Asset Management Services, Inc. for the continuation of services to the Georgia-HOME Housing Rehabilitation Program. The con~ract was extended through June 30, 1996. It is our understanding that the Commission-Council members feel that these services should be bid out at the end of the contract extension. However, there are several reasons why that might not be desirable. They are as follows: 1. We have several ongoing projects with Field Asset Management Services, Inc. that will not be completed until possibly December. 2. Georgia Housing & Finance Authority/Department of community Affairs has placed a time restriction on the submission of additional Housing Rehabilitation applications. All new applications must be submitted to the State by June 30, 1996. 3. The Housing & Neighborhood Development Department is in transition. a. A full time Director has not been employed; b. Permanent responsibilities of the staff have not been determined; c. Merger of the former City and County housing rehabilitation programs has not occurred. The functions covered by the subject contract could possibly be handled by a merged staff, or they may all need to be privatized. With the above considerations taken into account, we would strongly urge the Commission-Council to extend the contract for Field Asset Management to December 31, 1996. If you, Commission- Council and HND Director desire to continue to contract out these services, we can advertise for bids in December 1996, was read. Mr. Powell: I move for approval. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Housing & Neighborhood Development Director stating Augusta-Richmond County owns 50 residential properties in the 01de Town neighborhood. These properties were acquired in 1994 and 1995 through foreclosure on a loan made to a limited partnership known as Olde Town properties. Rental income from the properties is sufficient to offset maintenance, management and the mortgage payments to the first mortgage holder and generate about $35,000 toward the $l70,000 annual payment to HUD. I have provided details regarding this project in previous correspondence, but if you need more information feel free to call me. HUD recently provided the services of a consultant who I is a specialist in problem properties involving low income tax credits. This consultant made a cursory review of the Olde Town project and offered several conceptual ways to package it so that it could be sold to an investor. The consultant has proposed a follow-up to work out the details of that sale. That would not be covered by his contract with HUD so we would need to pay him. The cost would be limited to $17,000 plus expenses and professional fees not to exceed $8,000. This consultant feels that we are currently out of compliance with regard to the tax credits, therefore, we are losing $2,300 per day in the value of the property. Enclosed you will find his proposal. After the City acquired the properties, Paul Dunbar and I spent weeks trying to get a grip on the tax credit issues that are central to this property with virtually no success. It is therefore my opinion that Mr. Tigan is uniquely qualified to provide these services and help Augusta-Richmond County dispose of this real estate. I request that you permit me to negotiate a contract with Mr. Tigan, subject to the approval of the Interim Attorney. The fees can be paid with CDBG funds on hand, was read. Mr. Powell: I move that we concur with the Director's recommendation. Mr. Bridges: Second. I Mr. Chairman: I think we need to look into this a little further and look at the possibilities before we jump into anything. Would you agree with an amendment to the motion that Mr. Patty and Mr. Wall consult with this person and work out the details? Mr. Bridges: Aren't you just asking to negotiate a contract and then bring the contract back to us before any approval is done? Mr. Patty: Yes. Mr. Chairman: Well, that's basically what I'm saying. Mr. Powell: I'll accept that as an amendment as long as there's action being taken. Is there a time limit on this? Mr. Patty: I would hope we would have something by the next Committee meeting. At this time the motion was put and adopted. ADJOURNMENT: was adjourned. There being no further business, the meeting NWM Lena J. Bonner Clerk of Commission-Council I