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HomeMy WebLinkAbout04-08-1996 Meeting I I I ADMINISTRATIVE SERVICES COMMITTEE COMMITTEE ROOM - April 8, 1996 3:00 P. M. PRESENT: Hons. Larry E. Sconyers, Mayor; Beard, Chairman; Bridges, Vice-Chairman; H. Brigham and Powell, members; John Etheridge, Human Resources Director; Gayle Scott of the Human Resources Department; A. B. McKie, Jr., Interim Comptroller; Charles Dillard, Interim Urban Services Administrator; Linda Beazley, Interim Suburban Services Administrator; Sirena Rogers, Community Development Administrator; George Patty, Community Development Director; Christy Attaway, Building Official; Keven Mack, Economic Development Director; Chief W. L. Maddox, Fire Department; Bat. Chief Dennis Atkins, Fire Department; Moses McCauley of the Human Resources Department; Homer Moore, Sign & Marking Division Manager, Traffic Engineering Department; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. Also Present: Gale Mino of WBBQ Radio, George Esko1a of WJBF Television, Wayne Partridge of the Augusta Chronicle and Hons. Kuhlke, Brigham and Mays, Commissioners. The Committee first considered approval of the Personnel Policy and Procedure Manual. Mr. Etheridge: In this manual we took sections from the former City and County. Under the proposed schedu1e regarding vacations, an individual is allowed to accrue the maximum of 26 days which equals five weeks and one day. I feel this schedule is very fair and equitable and is a good combination of both the City and County policy manuals. Ms. Scott will talk about the former City schedule regarding vacations. Ms. Scott: The former City accrued vacation from the first day of employment through ten years of service at a rate of one day per month. From ten to twenty years they accrued one and a half days and above twenty years, they accrued two days per month. There was a maximum carryover from one year to the next of twenty days and employees were allowed to accrue time on top of those twenty days. Mr. Chairman: I think some of the commissioners felt there was too much time given. Mr. Etheridge: Based on my experience, I think four or five weeks is not an unreasonable amount of time. Mr. Bridges: I move that we approve the policy manual including the vacation portion and excluding the portion concerning vacations and holidays of the firefighters. Mr. Brigham: Second. Motion adopted with Mr. Powell voting "No". The Committee next discussed the vacation and holidays for the Augusta-Richmond County Fire Department. I Mr. Chairman: This was given back to us because of the inability to reach agreement about it. We have received information from both the Chief and the employees and I think that we should turn this over to a sub-committee composed of Mr. Wall, Mr. Etheridge, Mr. Dillard and Mr. Carstarphen to review the information that has been presented by the employees and the Chief and come back with a recommendation to the full Commission- Council at the next meeting on Tuesday. Mr. Powell: I so move. Mr. Bridges: Second. Motion adopted unanimously. Communication from the Executive Director of Community Development regarding the CDBG Neighborhood Revitalization Strategies, was read. Mr. Chairman: On items3, 4 and 6 we'd like to receive these as information. The project manager is already working on these and I'd like to see what he recommends on 3 and 4. On item 6 if we're going to discuss this, we also set in motion for a I directorship wherein the Mayor, members of the community, the Mayor Pro-Tern and the Human Resources Director will work out the committee for directorships so I think we need to accept these items as information. [Item 4. Discussion of the reorganization of the Community Development and Economic Development Departments.] [Item 6. Discussion of position of GIS Director and nomination of screening committee for applicants.] Mr. Powell: I so move. Mr. Brigham: Second. Motion adopted unanimously. Communication from the Community Development Administrator requesting approval for designation of checks signers and alternates in connection with the Recaptured Urban Development Action Grant (UDAG) Program. We would like to submit the following names to appear on this account: Staff George Patty - Director Sirena Rogers - Administrator Commission-Council Lee Beard - Chairman Ulmer Bridges - Vice Chair. I Mr. Powell: I move for approval. I I I Mr. Brigham: Second. Motion adopted unanimously. Communication from the Human Resources Director requesting approval of the proposal to utilize Foster Higgins as the Benefit Consultant, was read. Mr. Etheridge: consolidation of our assistance. We need to get underway with the benefit package and we need their Mr. Powell: I move for approval. Mr. Bridges: Second. Motion adopted unanimously. Communication from the Human Resources Director requesting approval of the extension of the Workers Compensation TPA Services (5-1-96 to 12-31-96) provided by Palmer & Cay/Carswell, Inc., was read. Mr. Etheridge: This would approve the extension of the contract through the end of the year and during this time we will work on bidding out this process and come up with one TPA program that will be effective l-1-97. Mr. Powell: I move for approval. Mr. Bridges: Second. Motion adopted unanimously. The Committee next discussed the Internal Auditor position. Mr. Chairman: We may need to consider putting it out for bids. Mr. Carstarphen: It's my understanding that some time ago the Commission received a proposal from a local firm to provide this service as a contracted service and that you had this under consideration. This is a vacant critical position and you need to decide whether you wish to contract this out or select an employee to fill this position. Mr. Etheridge: The former City had an Internal Auditor part-time and from what I understand this individual is a very capable employee and through the process of reviewing this, I think we should take a look at that individual also if it is decided to have someone from inside. Mr. Powell: I'd like to see us look and see if we have a qualified employee that we could use as an Interim and if we don't, then maybe we should go ahead and put it out for proposals. I'll make that in the form of a motion. Mr. Bridges: I second it. I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission-Council NWM I I