HomeMy WebLinkAbout02-26-1996 Meeting
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ADMINISTRATIVE SERVICES
COMMITTEE
COMMITTEE ROOM - February 26, 1996
3:00 P. M.
PRESENT: Hons. Larry E. sconyers, Mayor; Beard, Chairman;
Bridges, Vice-Chairman; H. Brigham, member; Linda Beazley,
Interim Suburban Services Administrator; Keven Mack of the
Economic Development Department; Nancy Morawski, Deputy Clerk of
Commission-Council and Martha King of the Clerk's Office.
ABSENT: Hon. J. B. Powell, member.
Also Present: George Eskola of WJBF Television.
Ms. Beazley: We have an item about liability insurance that
we'd like to add.
It was the consensus of the Committee that this item be
added.
Communication from Mr. Keven Mack requesting approval of a
contract extension with Field Asset Management Services, was
read.
Mr. Mack: I would ask you to consider extending the
contract with this company who performs the write-ups and
basically manages our contractors for our Housing Rehab program.
You extended the Georgia Housing Finance contract last week for a
six-month period and they are concerned if we go out for bids
with this for a six-month period, by the time we select a con-
tractor that the six-month period would probably be over. GHFA
also has energy training that they send these contractors to and
they don't have any training scheduled for this period of time.
Mr. Brigham: I move for approval.
Mr. Bridges: Second.
Motion adopted unanimously.
Mr. Wall: We have been advertising for liability insurance.
We had a binder issued for ten days at the beginning of the year
and at that time we only had one proposal. The decision was made
to bind the coverage for an additional sixty days so that we have
coverage in place for a total of seventy days now. That coverage
will expire on March 10 and those bids will be received on
February 28. We plan to meet on Wednesday to review those bids
and hope to make a recommendation to the Commission on March 5.
Mr. Etheridge: My recommendation will be to put everything
on a calendar year because it is much easier to maintain if
everything is set up on that cycle.
Mr. Bridges: I move that we send this on to the Commission-
Council for action after we receive the information.
Mr. Brigham: Second.
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Motion adopted unanimously.
The Chairman announced that people from the HUD office will
be here from March 13 to 15 and he would like for the Committee
to present and ask questions if they so desire. He also noted
that he would like to look into the fleet and wanted to appoint a
sub-committee composed of Mr. Brigham, Mr. Etheridge, Sandy
Wright and Mr. Bridges as Chairman to look at the policy on
vehicles in the County and car use and come back with some
recommendations for us.
Ms. Beazley: We did approve a policy on this the first of
last year.
Mr. Bridges: We can review that along with the private
sector.
Mr. Wall: Last year City Council approved a one-year lease
agreement for Burris Chemical from July 1, 1995 through June 30,
1996. That was sent to Burris for execution and they did not
sign it. There is a chemical contamination problem down there
and they recognize that and are working on it. Burris does not
want to sign the one-year lease and they are currently looking
for other properties, one of which is not in Richmond County. I
They want a long-term lease because they need to put some
improvements into the building. At some time we need to make
some policy decisions concerning that riverfront property as to
whether or not you want a long-term lease or develop some type of
growth plan down there but you have an immediate problem with a
tenant and business that you may lose from Richmond County. I
think we might be able to keep them if you negotiate with them
about a long-term lease.
Mr. Brigham: How long is long-term?
Mr. Wall: They're saying about ten years for that type of
investment.
Mr. Chairman: I'd like to see us establish a policy about
this.
Mr. Wall: I would like to work with someone who is familiar
with those leases from the City side.
Mr. Dillard: I'm familiar with some of those.
Mr. Chairman: Suppose we recommend establishing a committee
with Mr. Dillard and Mr. Wall to look into these.
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Mr. Brigham: I'd like to move that this particular lease
with Burris be established as a long-term lease and let the
committee try to establish some guidelines for these leases.
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Mr. Bridges: I'll second that motion.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting
was adjourned.
Nancy W. Morawski
Deputy Clerk of Commission-Council
NWM