Loading...
HomeMy WebLinkAboutRegular Commission Meeting April 16, 2019 REGULAR MEETING COMMISSION CHAMBER APRIL 16, 2019 Augusta Richmond County Commission convened at 2:00 p.m., April 16, 2019, the Hon. Sean Frantom, Mayor Pro Tem, presiding. PRESENT: Hons. Frantom, Mayor Pro Tem, B. Williams, Garrett, Sias, Fennoy, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. ABSENT: Hon. Hardie Davis, Jr., Mayor. Mr. Mayor Pro Tem: All right, we’re going to get started today. I hope everyone had a great Masters Week as we saw a win for the ages that I believe one day you’ll see a movie made about it. That was just incredible to see Tiger win that. On that note I think it’s important that we thank all of our employees and department heads for what they did to make all the citizens, all the visitors the long hours, the airport staff, all the travelers that came in. If we could give them a round of applause for all that they did for us during Masters Week. (APPLAUSE) I call this meeting to order. The Chair recognizes Madam Clerk. The Clerk: Thank you, Mr. Mayor Pro Tem. At this time we will have our invocation led by Reverend Dr. Gaye Ortiz, Pastor of the Unitarian Universalist Church of Augusta. Would you please stand and we will ask our Director Daniel Dunlap of our 911 to please lead us in the Pledge of Allegiance. The invocation was given by Reverend Dr. Gaye Ortiz, Pastor, Unitarian Universalist Church of Augusta. The Pledge of Allegiance to the Flag of the United States of America was recited. Mr. Mayor Pro Tem: Dr. Ortiz, we want to thank you for all the years of coming before us. We learned today that you’ll be moving and getting married, congratulations. So thank you for all that you do and have done for this community. Please join me in giving her thanks. (APPLAUSE) Madam Clerk. The Clerk: RECOGNITIONS Commissioner Brandon Garrett certification. A. Congratulations! Commissioner Brandon Garrett for having completed the required hours of training by attending the Municipal Training Institute, a partnership between the Georgia Municipal Association and the University of Georgia Carl Vinson Institute of Government’s to earn his Municipal Elected Official Certification. The Clerk: Congratulations, Commissioner. (APPLAUSE) 1 Mr. Mayor Pro Tem: That was one of the fastest ever. The Clerk: It is. He did. He did it in record time, he did it in record time. Mr. Mayor Pro Tem: Congratulations. Mr. Clarke: That’s because he’s young and fast. The Clerk: RECOGNITIONS 2019 Georgia Emergency Communications Conference Award Winners B. Congratulations! Mrs. Belinda Bunch and Mr. Henry Sevion, 2019 Georgia Emergency Communications Conference Award Winners! (Requested by Commissioner Dennis Williams) The Clerk: Our next recognition, Mr. Daniel Dunlap and the 911 Center, would you please come forward? Ms. Belinda Bunch, did you want to have any other employees do they want to come up to join you? Mr. Mayor Pro Tem: Commissioner Williams, would you join for the picture for us because I’m unable. We’re waiting on Commissioner Williams, Public Safety Chair. Mr. Dunlap: I just want to take the opportunity to present these two awards that were won at a conference earlier last month in Columbus, the Georgia Emergency Communication’s Conference. Two of the award winners out of the seven awards that they had were from Augusta- Richmond County so that is awesome. We have the Communications Officer of the Year Mr. Henry Sevion and Belinda Bunch was the Leadership and Service Award winner for the state so that is outstanding and they’re both here today and both of these are the awards and I’d like to congratulate them. (APPLAUSE) And if I may there’s one other thing. This week is National Public Safety Telecommunicators Week so I’ve also got other staff that are back here that I’d also like to recognize if they could stand up from the 911 Center, don’t be bashful you never are (APPLAUSE) Thank you. So the tireless work that goes into the first First Responders the ones that are always there to answer the call to dispatch these are the true First Responders in addition to the ones you see on TV and on the streets so thank you all, thank you, Ms. Jackson, thank you, Commission. Mr. Mayor Pro Tem: Ms. Bonner, before we get started on the Consent Agenda I would like to recognize our new Animal Services Director Mr. James Hill, III could you please stand? We welcome him to Augusta (APPLAUSE) coming from Lexington SC. There will be a meet and th greet to meet him on May 7 at 5:30 p.m. in the Beasley Room. Madam Clerk, we’ll do the addendum item first. Okay. Commissioners, before you on your desk you were handed the addendum item to add an additional item. Do we have unanimous consent to add that item? The Clerk: It’s just the Talent Bank, additional information for Agenda Item 7 just the Talent Bank questionnaire. 2 Mr. Mayor Pro Tem: Okay without objection. Mr. M. Williams: Mr. Mayor Pro Tem? Mr. Mayor Pro Tem: Commissioner Williams. Mr. M. Williams: So Ms. Bonner stated we’re adding information about the Talent Bank --- The Clerk: Yes, sir. Mr. M. Williams: And that’s for this one? The Clerk: The District 7 appointment, Commissioner Clarke’s appointment to the Planning Commission. Mr. M. Williams: Okay (inaudible). The Clerk: And the deletions are requests from the Administrator to defer Items 10, 13, 22, 28 and 31 back to committee. Mr. Fennoy: I got the first three, Ms. Bonner. The Clerk: Okay so that’s 10, I’ll repeat them --- Mr. Fennoy: All right. The Clerk: --- 10, 13, 22, 28 and 31. Our Consent Agenda consists of Items 1-7 with the addition to refer back to committee Items number 10, 13, 22, 28 and 31. Mr. Mayor Pro Tem: All right, I’ll accept any motions to either pull or add to the consent agenda, Commissioner Sias. Mr. Sias: I’m going to pull Item 1, it’ll be a short question. Mr. Mayor Pro Tem: Commissioner Garrett, oh I’m sorry. Mr. Sias: Under Administrative Services I want to propose the following items be added to the Consent Agenda Item 14 --- The Clerk: Item 14 --- Mr. Sias: --- Item 15, Item 16, Item 17, Item 19, Item 21, Item 23, Item 25. Mr. Mayor Pro Tem: Without objection? 3 Mr. M. Williams: I’ve got a question. I mean I don’t have a problem with all of those but can help me understand we’ve got a list of items from the Administrator and we just pulled about five or six more now are these going back to committee, is that what Commissioner Sias said. Mr. Sias: (Inaudible) Consent Agenda. Mr. M. Williams: They’re going on the Consent Agenda all of those have been through committee but it just --- Mr. Mayor Pro Tem: No, they haven’t been. Mr. Sias: Those were not done last week. Mr. Mayor Pro Tem: He’s proposing that they move through on consent. Mr. M. Williams: Well, I’ve got some issues with moving them through that we hadn’t had any discussion on. I’m not against any of those but I don’t know what I’m approving. Maybe you all have got an understanding but I don’t have an understanding --- Mr. Mayor Pro Tem: Is there a certain one that you’d like to pull, sir? Mr. M. Williams: --- well, the list was so long I want to pull them all. If I’m going to talk about them I need to know what was discussed and what we need to do. Now I thought if it was one I could ask the question or two I could ask the question but they’re going to forward all of these through because we didn’t have committee and then when it gets out we should have looked at something that we didn’t look at. So think they ought to be left on the agenda so we can discuss them and they may be passed through if you’ve got any questions on them but if you go ahead and do that now --- Mr. Mayor Pro Tem: So you object? Mr. M. Williams: --- yeah, I object. Mr. Mayor Pro Tem: Commissioner Garrett. Mr. Garrett: I’d like to add Item 33 to the Consent Agenda. Mr. Mayor Pro Tem: Commissioner Fennoy. Mr. Fennoy: I’d like to add Item number 32 to the Consent Agenda. Mr. Mayor Pro Tem: Commissioner Mary Davis. Ms. Davis: I’ve, they’ve already covered mine. 4 Mr. Mayor Pro Tem: Okay. Ms. Davis: Motion to approve. Mr. Garrett: Second. CONSENT AGENDA PLANNING 2. Z-19-22 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Auben Realty LLC, on behalf of ATBH Properties, LLC, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-2 (Two-Family Residential) affecting property containing 0.22 acres and known as 2156 Bayvale Road. Tax Map 055-4-084-00-0 DISTRICT 5 3. Z-19-13 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Oliver Disher requesting a change of zoning from Zone R-MH (Manufactured Home Residential) to Zone B-2 (General Business) to establish a Recreation Vehicle Park affecting property containing 1.41 acres and consisting of 3 tax parcels known as 3820, 3823, and 3825 Hensley Road. Tax Maps 168-0-055-01-0, 168-0-023-00-0, and 168-0-022-00-0 DISTRICT 6 1. A second complete ADA bathing facility shall be located on the west side of Hensley Road to provide safe access for the residents by eliminating the need to cross Hensley Road. 2. A second visitor parking area shall be located on the west side of Hensley Road to provide safe access for all visitors by eliminating the need to cross Hensley Road. 3. The Interior Driveway/Street surface material must be approved during the site plan review process by the Engineering Department. 4. The conceptual plan provided is for zoning review purposes only. Issuance of developmental permits shall be contingent upon submission of plans meeting all applicable development standards, including but not limited to, Section 28-E of Augusta’s Comprehensive Zoning Ordinance. 4. Z-19-14 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Steven Dawkins, on behalf of James Mills, requesting a change of zoning from Zone R-1 (One-family Residential) to Zone B-1 (Neighborhood Business) and to amend the conditions from Z-07-33 affecting property containing 1.11 acres and known as 3723 Walton Way Extension. Tax Map 016-0-050-00-0 DISTRICT 7 1. There shall be no development or other encroachment in the 100-year floodplain except for connections to sewer lines if necessary. 2. There shall be no access to Walton Way Extension. 3. The developer shall coordinate with the Augusta Traffic Engineering Department for improvement of Hebron Court and may be fully responsible for the cost of such improvements. 4. Illumination at the rear of the building is a potential impact that can be mitigated by the following: • A fence, wall or solid vegetative screen shall be located along the entire floodplain at least six (6) feet above the elevation of any retaining wall or fill at that location; • For building walls facing the floodplain on the creek side of the property, all building wall lights shall be directed down the building, not outward. ENGINEERING SERVICES 5. Motion to approve an Ordinance amend the Augusta, Georgia Section 4-2-6 related to Landfill Fees; To repeal all code sections and ordinances and parts of code sections and ordinances in conflict herewith; to provide and effective date and for other purposes 5 provided herein of the Augusta Code – Fees for Environmental Services Department Landfill Fees. (Approved by Commission April 2, 2019 – second reading) PETITIONS AND COMMUNICATIONS 6. Motion to approve the minutes of the regular meeting of the Augusta Commission held on March 19, 2019 and Special Called meeting held March 26, 2019. APPOINTMENT(S) 7. Motion to approve the reappointment of Annette Harland – Augusta Tree Commission; James Anderson – Historic Preservation Commission; Gary Wagh – General Aviation Commission/Daniel Field; Davis Scott – Augusta Library Board of Trustees; Davis Beaman Augusta Aviation Commission – Bush Field; and the appointment of Catherine Smith McKnight – Augusta Ports Authority and Lorraine Barlett – Augusta Planning Commission representing District 10. PUBLIC SERVICES 13. Update from Dr. Dennis Skelley regarding the Public Art Advisory Panel on current projects, SPLOST Gateway Arts projects, a future sculpture festival and other projects. ADMINISTRATIVE SERVICES 22. Approve execution of the Memorandum of Understanding (MOU) with the Georgia State Properties Commission and award the design/build contract for renovations to the Augusta owned building at 510 Fenwick Street to serve as offices for the Georgia Department of Family and Children’s Services (DFACS) to 2KM Architects with R.W. Allen and Associates in the amount of $3,088,100.00. 28. Motion to approve Housing and Community Development Department’s (HCD’s) request to amend contracts for construction of five (5) affordable housing units (single family). 31. Motion to approve Trane, Inc. to proceed with the Phase 1 detailed investment grade facility assessment to evaluate and assess the overall condition of Augusta, Georgia’s various facilities while locating and recommending energy performance savings in the amount of $590,000 as described in RFQ #18-164. ENGINEERING SERVICES 32. Motion to adopt Resolution of Support for Continued Imposition of a One Cent Sales Tax for the purpose of Funding Transportation Infrastructure Improvements in the CSRA Region. Requested by AED. APPOINTMENTS 33. Consider a recommendation from the Community Service Board of East Central Georgia to re-appoint Lonnie “Jim” Showman as one of Richmond County’s two appointed representatives. Mr. Mayor Pro Tem: I’ve got a motion and a second, please vote. Motion Passes 10-0. \[Items 2-7, 10, 13, 22, 28, 31, 32, 33\] 6 The Clerk: Are we going top to bottom, sir? Mr. Mayor Pro Tem: Let’s see here. Let’s go to the ones we have presentations that are on the agenda. Did we delete Number 8? The Clerk: PUBLIC SERVICES 8. Presentation and request from the Public Arts Advisory Panel and local artist Larry Millard for a public art installation at A.L. Williams Park. Mr. Mayor Pro Tem: Mr. Parker: Mr. Parker: Thank you, sir. On your screens just a very brief Power Point about what we’re talking about today. Mr. Williams, excuse me Larry could not be here with us today. His wife Sheryl Goldsleger is with us today. She is the Morris Eminent Scholar in Art at AU so while he couldn’t be here she’s extremely familiar with this project and has been very close with it. I would remind you the reason I’m standing before you is, the Public Art Advisory Panel comes through Parks and Recreation and we bring their items to the Commission so this has been vetted by the Public Arts Advisory Panel. It’s also been vetted by the Greater Augusta Arts Commission. So what we’re looking to do is place a piece of artwork at A.L. Williams Park which is just off Broad Street. The diagram you’ll see shows the park. You’ll see a new sidewalk that goes in and the little blue dot in the middle of the sidewalk in the round circle is the location of where the piece of art will go. This is a small rendering of what it will look like and this is where, I’ll get the expert up to tell you what’s going in it because this is just a model that he makes up, Dr. Millard makes up, but it would be open on the inside so each piece would be open and you will be able, he will be putting things from the neighborhood that he had gathered into this sculpture so they’ll be reminiscent of the neighborhood. So just some, that’s just his sketches of the piece and as I say I’ll run through that real quick then if you have questions about the piece of art, I’ll be glad to address those for you. I’m sure you do. Mr. Mayor Pro Tem: Mr. Parker, what is the timeline on all this? Mr. Parker: One of the reasons this is before you today is Mr. Millard’s going out of country so if approved he wants to engage the person who’s starting to put this together. He received a scholarship to do this project and he would like, Porter Fleming Foundation Grant to do this grant. So the installation I guess if you will would be close to the end of this year. There’s a several month period of installation so late fall to later this year that it would go in. And it’s about a, as you can see from the drawing it’s roughly a 10-foot scale drawing. You can walk under the opening there very easily, people can stroll through it. We would put, and I hate to keep flipping around slides on you but in the area between the sculpture and Broad Street we would landscape that to make that look nice and we would have the sidewalk coming in there. Parks and Rec will incur that cost, we would do that, but everything else Mr. Millard and the Porter Fleming Grant’s paying for. 7 Mr. Mayor Pro Tem: Commissioner Marion Williams. Mr. M. Williams: My question’s been answered about the height is it going to be and be able to walk through and be able to do that because I didn’t quite understand that but Glenn just brought that, made that clear to me. Mr. Parker: And I should’ve said you can get a wheelchair through it also, it’s ADA. Mr. Mayor Pro Tem: Commissioner Sias. Mr. Sias: Thank you. Mr. Parker, will this will there be any inscription or anything on this piece of art? Mr. Parker: I’ll call on the experts. Ms. Goldsleger: Hi I’m (inaudible). Mr. Mayor Pro Tem: Step up to the mike. If you could state your name and address for the record. Ms. Goldsleger: Okay, my name is Cheryl Goldsleger. I am the Morris Scholar at Augusta University and my address is 2801 Walton Way Apartment 60. And Larry has worked very hard this whole fall into the spring getting to know people in the community and he has gathered a number of objects that people have given him to be included in the framework of the sculpture. The sculpture will be made out of perforated stainless steel. It’s going to be fabricated here in Augusta. And so some of the objects are oh someone has donated a window, other people have donated bricks from important buildings. Other people have donated small parts of things that have been part of the Harrisburg community. Larry’s hoping that this sculpture will be a point of sort of focus in the neighborhood and a place for gathering and people to enjoy. Did I answer the question because I got a little lost after my address. Mr. Parker: He’s asking about inscriptions. Ms. Goldsleger: Oh yes, thank you, inscriptions. Larry has talked with a company that does engraving and he is getting engraved plaques of all the people who donate pieces to include in the sculpture, on the sculpture. Mr. Sias: Thank you. Mr. Mayor Pro Tem: Commissioner Hasan. Mr. Hasan: Yes, thank you. Mine is not so much about the artwork. When did A.L. Williams Park get moved to Broad Street? Mr. Parker: It’s always been there as far as I know. 8 Mr. Hasan: That’s not true, okay all right, okay all right okay. Mr. Parker: It’s right across from the new boys and girls from the --- Mr. Mayor Pro Tem: Kroc Center. Mr. Parker: --- Kroc Center. Mr. Hasan: During Lee Beard’s term it was moved --- The Clerk: Yeah --- Mr. Hasan: --- okay moved from behind Trinity. The Clerk: --- (inaudible). Mr. Hasan: Okay moved from Trinity. I played ball behind Trinity. That’s where I played because I know it was always up there. Mr. Mayor: Good, Commissioner Bobby Williams. Mr. B. Williams: I motion that we approve the project. Mr. D. Williams: Second. Mr. Mayor Pro Tem: I’ve got a motion and a second please vote. Motion Passes 10-0. Mr. Mayor Pro Tem: Madam Clerk, we can go back to number one please. The Clerk: PLANNING 1. FINAL PLAT – HAYNES STATION SECTION 10 – S-886 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Cranston Engineering Group PC, on behalf of COEL Development Co., requesting final plat approval for Haynes Station Section 10. This addition to an existing single family subdivision is located on Copse Drive and contains 71 lots. DISTRICT 3 Mr. Mayor Pro Tem: Commissioner Sias. Mr. Sias: Thank you, Mr. Sherman --- Mr. Sherman: Yes, sir. 9 Mr. Sias: --- as you know there was some issues and concerns about this new subdivision and different sections of it where they did not have streetlights. On this section that’s been approved being that we asked to approve today. Are there streetlights on that section? Mr. Sherman: The streetlights will be included as well as sidewalks. Mr. Sias: Okay all right I’m good, sir, thank you. Working streetlights? Mr. Sherman: We hope so. Mr. Mayor Pro Tem: Commissioner Bobby Williams. Mr. B. Williams: I motion that we approve number one. Mr. D. Williams: Second. nd Mr. Mayor: I’ve got a motion and a second from District 2 Commissioner. Please vote. Motion Passes 10-0. The Clerk: PUBLIC SERVICES 9. Request from the public art agency aka the Greater Augusta Arts Council regarding a temporary public art installation along Broad Street in Downtown Augusta. Mr. Mayor Pro Tem: Mr. Parker. Mr. Parker: So a similar project or similar process I should say is what I mentioned a while ago this is coming from the public art project. A lot of you have probably heard and have maybe seen before what’s called Yarn Art. It’s something that’s really sweeping the country in the art world. A lot of the pictures you’ll see today are coming from Columbia, SC. So the group that’s interested in doing this would like to do this along Broad Street and we’re bringing this to you today. It’s been approved by the public arts panel and the Greater Augusta Arts Commission. We think it will be a great addition to downtown. It is a temporary piece so it wouldn’t be up permanently but it would be up for two or three months in the downtown area. And these are just examples. I can’t tell you today what they’re going to do and which pieces they’re going to do. I believe one of the artists is here I don’t know her but I was told there might be one of the artists here, but maybe not. Mr. Mayor Pro Tem: Mr. Parker, is there any time sensitivity on this issue? Mr. Parker: There are. They would like to do this in late April. They would like to go ahead and get this started so that they’re here through the spring and the summer when events are going on, yes sir. 10 Mr. Mayor: Commissioner Marion Williams. Mr. M. Williams: Thank you Mr. Mayor Pro Tem. Glenn, I’m excited. I think that’s nice. My first question is not with this project but with all of the projects. We just hired a Compliance Officer person to make sure the compliances are followed all the way through. I want to make sure that person has an opportunity not with just this project but the one we just approved the last two we approved have at least a conversation about what is taking place and how they view the particular entity we just approved. The other thing is I’m hoping that somebody would be able to do something whether it be through art, drawing or some other form of art with the golf championship we just had there ought to be something downtown Augusta to represent or to speak on the golf issue that we host to the world here. And I had not seen like A.L. Williams park or, and I’ve been here all the time, I ain’t moved. A.L. Williams park might’ve moved, Ms. Bonner, but I’ve been in the same spot. So I hadn’t seen any other stuff that’s the stuff we had on the river and moved that but I’m just hoping that somebody will come along and whether it be art with a paintbrush or some other kind of talent that’s being used with some golf stuff downtown where people can tour and see and visit our city. Mr. Parker: One of the items you pulled today was an update from Dr. Dennis Skelley. We’d like to come back with that because what he’ll talk about is one of the SPLOST projects that’s currently in SPLOST 7 there’s a million-dollars for gateway sculptures. And I’m not saying that’s going to be a golfer or anything like that but we have three major gateway sculptures that will be created over the next couple of years in Augusta. And when he gives you his update I think you’ll see that they’re going to be extremely impactful on this community from the arts standpoint. Mr. M. Williams: Can I respond, Mr. Mayor Pro Tem? Mr. Mayor Pro Tem: Go ahead. Mr. M. Williams: I understand, Glenn, I’m just putting it out there. Now we’re supposed to be doing something already with the Downtown Development about some gateways that maybe what he’s working on along with Margaret Woodard. We’re supposed to be doing something at The Commons whether it be the arch we talked about. We talked about interests coming to Augusta but a lot of talk has been done and I’m hoping now something’s coming to be seen versus you know the conversation we just had. So I just threw that out there. I mean now I hope thing’s is going to be as quick as we can but we are supposed to be working on some gateways and stuff at The Commons and even on the Riverwalk there’s some talk about some stuff that SPLOST money and grants supposed to be taking care of. Mr. Mayor Pro Tem: Thank you, sir. Commissioner Sias. Mr. Sias: Thank you, Mr. Parker. Make sure anything you consider doesn’t infringe on the Augusta National, just make sure anything you consider as far as art don’t infringe on the Augusta National. Move to approve. Mr. Garrett: Second. 11 Mr. Mayor Pro Tem: I’ve got a motion and a second, please vote. Motion Passes 10-0. The Clerk: PUBLIC SERVICES 11. Discussion: A request by Melissa Reyes of Mi Rancho #2, Inc. located at 3064 Washington Rd. for an Alcohol Special Event License for Cinco de Mayo on May 5, 2019. (Parking Lot) District 7. Super District 10. Ms. Walton: Good afternoon. We have a request by Melissa Reyes of Mi Rancho #2, Inc. located at 3064 Washington Road for an Alcohol Special Event License to be used for Cinco de Mayo on May 5, 2019. This application has been approved by the Sheriff’s Office as well as Planning and Development. Ms. Brownr: My name is Lauri Brown and my address is 542 Crystal Creek East, Martinez, GA 30907. Ms. Walton: Ms. Reyes this morning she had to board a bus to leave on an emergency so she’s standing in. She works at the restaurant. Mr. Mayor Pro Tem: Commissioner Fennoy. Mr. Fennoy: Motion to approve. Ms. Davis: Second. Mr. Mayor Pro Tem: We’ve got a motion and a second, please vote. Motion Passes 10-0. The Clerk: PUBLIC SERVICES 12. Discuss recreation sites that the city has identified as having the same and/or similar electrical lighting layouts as Fleming Athletic Complex. (Requested by Commissioner Ben Hasan) Mr. Mayor Pro Tem: Who’s going to speak to this? The Clerk: Commissioner Hasan requested this. Mr. Mayor: Commissioner Hasan, I’m sorry. 12 Mr. Hasan: Thank you, Mr. Chairman. Mr. Chairman and really to my colleagues my real concern in discussing this briefly this morning with the Administrator is not so much about identifying those sites as you know in a holistic sense as much as it is to identify many times we hear about the Master Plan that we done some time ago and that was probably for the city as well as recreation facilities. And as a result of Malquan Robinson’s death I want to be first and foremost that as we discussed yesterday in the PPPM meeting about public safety to be our priority and not so much enhancing other parks in particular. And the reason why that’s important it should be important to us I believe is that we want to make sure that we capture the resources that we potentially have that was a design possible potential for the Master Plan that those are directed to what is needed around these other facilities that we have outstanding. I just wanted to make that be known. That’s my intent to bring that because many times you hear about the Master Plan. It acts like it’s mentioned as though it was in stone and we should not look at it that way based on the event of Malquan Robinson, that’s one part of it. The second part of it is yesterday I think I made mention to the Administrator that I received a phone call yesterday from an individual who represents concerned citizens and some of the coaches around Fleming Park. I don’t think this is something unique in terms of what they shared with me because I think I kind of heard the buzz already around us. And what they wanted to know and to share with me is that they would hope and pray that we would not stand the park back up as the playing football and baseball like it previous was and use it more for walking tracks and other things at the end of the day because they don’t see the parents and other young persons seeing that park in the same light in bringing the same energy and having the same spirit out there. My question to them was okay I understand that. I know the use of that particular park. My kids played there, my grandkids played there as well so what do we do with all of the events that was outside how do we move that around? And they’re currently saying that many of those games now being played at Diamond Lakes so the baseball field can be converted to football field during those seasons interchangeable. And so all I’m doing is making mention of them I said I would make mention of that and that came about as of yesterday. So it’s two folds, number one was it really to try to save it. If we have monies in hand, have money that we’re going to earmark in the future as opposed to focusing on the be driven by the Master Plan, be driven by the need to fix these ongoing problems that we have in other facilities and number two is to make mention of what the phone call I received yesterday. Thank you, Mr. Chairman. Mr. Mayor: Thank you. Commissioner Garrett. Mr. Garrett: I too have received those phone calls, some from employees from our city, some from citizens that have participated out there and you know I’ve yet to hear anybody say that they want to see that facility fixed. Everybody keeps saying let’s just make it a monument to Malquan and also you know let’s have it as a park instead of playing fields again. Mr. Mayor Pro Tem: Can I get a motion to receive as information? Ms. Davis: So moved. Mr. Hasan: Second. Mr. Mayor Pro Tem: I’ve got a motion and a second, Commissioner Fennoy. 13 Mr. Fennoy: Taking under consideration the comments just raised by Commissioner Garrett and Commissioner Hasan, Glenn, is it possible that you could look into what they said and maybe 90 days from now or 45 days from now bring us something back about along those lines? Mr. Parker: The easy answer, sure. I would say I think we’re coming back to you to talk about Fleming Park later this month. We could potentially approach that at that time and look at other options rather than just repairing and fixing what we have. We could look at what options exist for that park, it’s about 20 acres there. The comment about the program this year we did move everything to Diamond Lakes. You know it’s hard to fit a football field on a baseball outfield so that was a little bit of an inconvenience but it worked. There is room at Diamond Lakes and I think it was in the original plan for Diamond Lakes to have a third wheel also so that could be something to consider down the line but yes, I think we can come back to you when we make our follow up presentation on Fleming and we can look at that. Mr. Mayor Pro Tem: Do you want to put that in the form of a motion? Mr. Fennoy: Well if you say you’re going to do it we don’t --- th Mr. Hasan: That’s on the 30. Mr. Mayor Pro Tem: Yeah, we’ll just I just we can stick to the current motion and we’ll get the information and look into it. Mr. Fennoy: --- all right. Mr. Mayor Pro Tem: Commissioner Bobby Williams. Mr. B. Williams: I agree with what everyone has said but I don’t want us to jump the gun. We may want to have something like a town hall in that area to make sure that’s what everyone wants. I know sometimes we get individual calls that’s one or two people. I think we need to make sure that we survey pretty much I want to say the entire community but as much as the community as we possibly can. So I do think it’s a good idea but I do think we need to do a little bit more surveying before we jump the gun on that. Mr. Mayor Pro Tem: Thank you for those words. Colleagues, we’ve got a motion and a second. Please vote on receiving as information. The Clerk: Did you add the report from Mr. Parker? Mr. Hasan: I’m sorry. The Clerk: Did you add to receive the report next week from parks? Mr. Mayor Pro Tem: I thought we were already going to get it. 14 The Clerk: Okay, all right. Motion Passes 10-0. The Clerk: ADMINISTRATIVE SERVICES 14. The Richmond County Sheriff’s Office requests the purchase of one Ford Escape in the amount of $21,930.00. Mr. Mayor Pro Tem: Mr. Crowden. Mr. Crowden: The Sheriff’s Office has come to us asking for a Ford Escape to support their educational programs such as drug abuse and personal security and so forth out of the Community Affairs Division. They’re requesting one Ford Escape to carry the materials and so forth necessary to support these programs at a cost of $21,930.00 dollars. It’s funded through SPLOST 7. Mr. Sias: Motion to approve. Mr. Hasan: Second. Mr. Mayor: We’ve got a motion and a second, please vote. Motion Passes 10-0. The Clerk: ADMINISTRATIVE SERVICES 16. Award the contract to furnish and install archive shelving in the new Augusta Records Retention Annex to Modern Business Systems of Augusta for $68,750.00 based upon their match of the low bid in accordance with Augusta’s Local Preference Ordinance. Bid Item 19-177. Mr. Mayor Pro Tem: We’ll come back to 15. The Clerk: Did I skip it --- Mr. Mayor Pro Tem: No worries. The Clerk: --- oh yeah another Ford Fusion okay, I’m sorry. Mr. Mayor Pro Tem: Ms. Douse. Ms. Douse: Good afternoon. Construction at the Records Retention Annex is located in the former Planning and Development Building out on Marvin Griffin Road will be completed 15 towards May and so because this is a records retention facility it is in need of shelving. And so this bid in the amount of $68,750.00 dollars is recommended to be awarded to Modern Business. Mr. Hasan: Motion to approve. Ms. Davis: Second. Mr. Mayor Pro Tem: We’ve got a motion and a second, Commissioner Williams. Mr. M. Williams: Yes, sir, Mr. Mayor Pro Tem. Ms. Douse, you say we just completed this building? Ms. Douse: No, sir, it’s going to be completed in May. Mr. M. Williams: It’s going to be completed in May. This was the old building that License and Inspections was in, right? Ms. Douse: That’s correct. Mr. M. Williams: We did some renovations in that building. Ms. Douse: Yes, sir, it’s been completely renovated. Mr. M. Williams: That’s what I just asked you had it been completed and you said it’s going to be completed in May --- Ms. Douse: It’s being completely renovated. Mr. M. Williams: --- okay, my question is though when we started the renovation we had in mind for record retention, is that right or we had --- Ms. Douse: Records retention and mosquito control. Mr. M. Williams: --- and mosquito control but we did not figure in at that time the shelving for what we’re doing now. Ms. Douse: No, sir, it was part of the overall plan. It was just a separate bid. The first bid was for the design work. The second bid was for the construction and now this is the bid for the shelving. We’ve also done a separate bid for furniture. Mr. M. Williams: Okay, that helps me out a little bit too I mean those three different entities that you brought forth. We approve so much up here in a bundle so to speak, when I say a bundle we approve an amount. I was thinking we approved everything in those bids to consider everything and I was wondering why we’re coming back with the shelving now. But since you explained that I understand a little bit better now. You know and that’s all I’m trying to do to 16 make sure I understand what I’m giving the taxpayer money to. So I’ve got now problem with the bid Mr. Mayor Pro Tem ---- Mr. Mayor Pro Tem: Thank you, Commissioner Williams --- Mr. M. Williams: --- we have an understanding. Mr. Mayor Pro Tem: --- we’ve got a motion and a second, please vote. Motion Passes 10-0. The Clerk: And to correct my oversight I call your attention to Item number 15. The Clerk: ADMINISTRATIVE SERVICES 15. The Engineering Department is requesting to replace one vehicle in the Traffic Engineering Division with a Ford Fusion in the amount of $19,613.00. Bid Item 19-174 Allan Vigil Ford. Mr. Sias: Move to approve. Ms. Davis: Second. Mr. Mayor Pro Tem: We’ve got a motion and a second, please vote. Motion Passes 10-0. The Clerk: ADMINISTRATIVE SERVICES 17. Motion to approve authorization for the Mayor to execute a Certification of Consistency with Local Consolidated Plan for Salvation Army – Augusta Area Command for DCA funding. Mr. Mayor Pro Tem: Mr. Welcher. Mr. Welcher: Mr. Mayor Pro Tem, members of the Commission, this agenda item is a partnership with Salvation Army – Augusta Area Command. They’re merely applying for funding from the Georgia Department of Community Affairs. And as a part of that application process they have to receive a what is called a Certificate of Consistency from the local governing body saying that they do provide services for the homeless here in Augusta, Georgia so that’s what you’re approving here today. Mr. Mayor Pro Tem: Commissioner Garrett. 17 Mr. Garrett: Motion to approve. Mr. Fennoy: Second. Mr. Mayor Pro Tem: We have a motion and a second, please vote. Motion Passes 10-0. The Clerk: ADMINISTRATIVE SERVICES 18. Discuss the procurement and decaling of city vehicles in accordance with city/state laws. (Requested by Commissioner Marion Williams) Mr. Mayor Pro Tem: Commissioner Williams. Mr. M. Williams: Thank you, Mayor Pro Tem. This item has been on the agenda before but I’m still not clear I’d like to hear from my Attorney what state law actually says about how the process works as far as putting a city logo or seal on the city vehicles. Mr. Mayor Pro Tem: Who’s going to speak to this? Mr. MacKenzie: I’ll be happy to address that. So the requirement is for every county and city vehicle, it should have the visible decal or seal unless you fall under one of the exceptions and we’ve kind of discussed that before. There’s only two exceptions provided for in the ordinance. One is to any vehicle used for law enforcement or prosecution purposes and two is any vehicle owned or leased by county municipality or public housing authority expressly excepted from the provision of this code by ordinance or resolution adopted by the governing authority of a county municipality or public housing authority. Following a public hearing on the subject held no more than 14 days prior to the adoption of the resolution or ordinance any such public hearing shall be advertised the one time in the legal organ of the county at least seven days prior to the hearing day. Any such exemption under this paragraph shall be for a period of no more than 12 months at a time and may be renewed annually following a public hearing as required by this paragraph and advertisement as required by this paragraph. Mr. M. Williams: So, Mr. Mayor Pro Tem, I think what the lawyer just said was that we have to follow the process to do a public hearing, have to advertise that and at least do it every 12 months before, is that right, Mr. Attorney, before this? Mr. MacKenzie: If you’re using exception number two under 36-80-20 then you would need to have seven days of notice in the newspaper. Mr. M. Williams: I’m asking you which one to use because you’re the Attorney now. You did this last time. My point is that we’re not using law enforcement because that’s out all together. We’re not a housing authority so that should be out all together in my opinion but I’m asking you 18 as a legal opinion what do we use to get this process either done or not done, that’s what I’m asking. Mr. MacKenzie: I think the most conservative approach would be to follow the number two exception which would be to have a public hearing then do the necessary notices as required by the statute. Mr. M. Williams: So that would be required under the state law in order to either seal it or not seal it that would be required to do what okay. I make a motion that we approve the sealing or not sealing, approve the public hearing in order to acquire the information or the input from the general public to go ahead and either seal or not seal, however that process the Attorney tried to - -- The Clerk: Under state law that would be appropriate exemption number two. Mr. MacKenzie: Yeah, I have a motion I think would fit the bill. It would be a motion to set up a public hearing on you can pick any date but you could probably meet the requirement by th doing April 30 pursuant to O.C.G.A. 36-80-20 for the purpose of considering the vehicle identification requirements for the Mayor’s vehicle and to direct staff to prepare a draft resolution in accordance with O.C.G.A. 36-80-20. Mr. D. Williams: Motion to approve. Mr. Hasan: Second. Mr. Mayor Pro Tem: We have a motion and a second. Commissioner Bobby Williams. Mr. B. Williams: To Commissioner Williams it doesn’t matter whether or not he has a decal on his car right now we’re just going to have the hearing. He doesn’t have a decal right now correct? Mr. M. Williams: The decal is not on it but I think before the car is issued and I don’t understand the state law. Our Attorney just tried to share with the rest of them I missed it. But if it calls to have it before he receives it then let’s do that. If it doesn’t then I ain’t got not problem with that either. But whatever the state law says is what I’m trying to go by and I’ve got confusing information back from him but -- Mr. Mayor Pro Tem: We’ve got a motion and a second. Mr. M. Williams: Mr. Mayor Pro Tem. Mr. Williams didn’t get his question out so I think the Attorney should be the one to answer that question, Mr. Williams. Mr. B. Williams: No I think I’m good because I would’ve made a substitute motion something like allow him to go without the decal until the hearing and a decision was made but he doesn’t have the car at this time so it’s appropriate that you make the motion for the hearing --- 19 Mr. Mayor Pro Tem: He has the car --- Mr. B. Williams: --- he has the car? Mr. Mayor Pro Tem: --- he just doesn’t have the decal. Mr. B. Williams: Okay but it’s not going to matter right now either way because he doesn’t have it on there, okay, all right. Mr. M. Williams: But the state law says what and that’s what my Attorney ought to be telling me what I can do or what I cannot do. If I can’t do that then well this body shouldn’t do it. If we can do that I’m with you I’ve got no problem with that but I’m not going to violate state law by sitting here not asking those questions and getting an answer from my Attorney. Mr. Mayor Pro Tem: All right, we’ve got a motion and a second, please vote. Mr. M. Williams: I ain’t voting. I mean because I don’t know what I’m voting on. I mean I needed an answer from the Attorney, I’m not voting on that. Mr. Mayor Pro Tem: He just gave you the motion (unintelligible). Mr. M. Williams: He gave what state law says then Commissioner Williams asked the question whether or not he needed to have the car without it or not. Mr. B. Williams: Mr. Mayor Pro Tem. Mr. Mayor Pro Tem: Andrew, can you clarify the motion that we just voted on? th Mr. MacKenzie: Sure. It’s a motion to set a public hearing on April 30 pursuant to O.C.G.A. 36-80-20 for the purpose of considering the vehicle identification requirements for the Mayor’s vehicle and to direct staff to prepare a draft resolution in accordance with O.C.G.A. 36- 80-20. Mr. Mayor Pro Tem: The Mayor can drive the vehicle currently then? Mr. MacKenzie: If you’re using exception number two and you’re not considering number one you really should’ve done this before the vehicle was delivered before it’s in use. Mr. M. Williams: And that’s what I tried to get you to do two months ago. Mr. MacKenzie: So the options you would have at this point is to place the decals on it until such time as you’ve met the requirements of O.C.G.A. 36-80-20 or he could park it. Mr. Mayor Pro Tem: Commissioner Garrett. Mr. Garrett: Permission to address the Attorney. 20 Mr. Mayor Pro Tem: Sure. Mr. Garrett: Is there a reason why we weren’t told about this before now? Mr. MacKenzie: It’s my understanding the statute was actually provided to the th Commission in advance on the 16 of March. There actually was an initial motion that it did include the hearing requirement. That motion did not pass. Mr. Mayor Pro Tem: Commissioner Bobby Williams. Mr. B. Williams: So is it proper at this time to make a substitute motion? Mr. Mayor Pro Tem: We’ve already voted. Mr. B. Williams: We’ve already voted. Mr. Mayor Pro Tem: Did everybody, can we clear the votes and revote because I think some of us didn’t understand what we were voting on at the time. We can clear the votes. Mr. Sias: There’s a law on that too now. Mr. Mayor Pro Tem: Just ask, Ms. Bonner. She’s in charge. Mr. Sias: There’s a law on that too, what’s that law, Ms. Bonner? Mr. M. Williams: Mr. Mayor Pro Tem, the motion that he just read was a motion to do the seal what the state law said about the hearing but he didn’t include anything about the car being driven or not driven and that’s the question Commissioner Bobby Williams had. Mr. Mayor Pro Tem: But when we asked him whether it should be driving the car, he said he shouldn’t because of, it wasn’t exemption one --- The Clerk: State law. Mr. Mayor Pro Tem: --- yeah, so that’s why. Mr. B. Williams: Mr. Frantom, excuse me, well let me make an additional motion that the Mayor be allowed to drive the car without the decal until a hearing is held. Mr. Mayor Pro Tem: Does that violate state law? Mr. MacKenzie: The only way to do that would be to consider your other option which is one I don’t think the Commission would like to consider otherwise you’re not in compliance with the requirement. The requirement is either to put the decal on the car or you go through the hearing process or you use the other exception. 21 Mr. Mayor Pro Tem: Commissioner Sias. Mr. Sias: Mayor Pro Tem, thank you. I have a problem, we voted now we said we just un- vote. I’ve got a problem with that one whether I agree with the motion or disagree it doesn’t matter but we voted. Now if we want to go back and reconsider I’m okay with that but we voted. Mr. Mayor Pro Tem: We didn’t publish the vote. We just wiped them out because people didn’t understand it what they were voting on. Mr. Sias: I guess I can just do that next time, just hold up huh. I (inaudible) a problem with that one. Mr. Mayor Pro Tem: It’s a pretty important issue; what’s the will of the Commission? Commissioner Dennis Williams. Mr. D. Williams: Thank you, Mr. Chairman. Since we made a motion to have the public hearing, we put the decal on the car until after the public hearing then everybody’s happy. All you do is stick it on there, it comes right off. Mr. Mayor Pro Tem: Mr. Attorney, we’re not violating state law if we do that? Mr. MacKenzie: That would be consistent with state law. Mr. Mayor Pro Tem: Is there a second on that? Mr. Hasan: Or he sets it down the option is to at least stop driving it --- The Clerk: He said he could park it. Mr. Hasan: --- he can park it or either decal. Mr. Mayor Pro Tem: What’s the will? Mr. D. Williams: I’d like to make a motion that we will put the city decal on the Mayor’s vehicle and then based upon the results of the public hearing then we’ll decide if it should come off or on. Mr. Hasan: Second. Mr. Mayor Pro Tem: Okay, we’ve got a motion and a second, please vote. Mr. MacKenzie: Just want to clarify does your motion include the previous motion as well so you’re adding that to the previous motion which was to set the hearing date? Mr. D. Williams: If it needs to be, yes. 22 Mr. MacKenzie: Okay. Mr. Mayor Pro Tem: All right --- Mr. Sias: You can count me out on that one. I ain’t voting on that. Mr. B. Williams votes No. Mr. Garrett out. Mr. Sias not voting. Motion Passes 7-1. The Clerk: ADMINISTRATIVE SERVICES 19. Motion to approve bid award of the contract for the Diamond Lakes Scoring Towers Deck and Drain Repair to Contract Management Inc. of Augusta, GA in the amount of $518,800.00. Bid Item 19-147. 20. Receive as information only the emergency repairs needed to the Diamond Lakes Scoring Towers’ second floor (adult and youth towers) drain system by Universal Plumbing in the amount of $54,392.00. Mr. Mayor Pro Tem: Ms. Douse. Ms. Douse: So the Diamond Lake Scoring Tower both youth and adult sides the second floor deck is made of concrete however it’s been laid with tile. The tile has cracked over the years along with the waterproof membrane below it and so this repair goes in conjunction with Item number 20 which first took care of any emergency repair for the drain work to ensure that water flows properly off of the tower. And once the drain work is repaired then the floor to the deck will also be repaired with a Dexotech flooring material which is also waterproof to ensure that water flows properly. Mr. Mayor Pro Tem: Commissioner Fennoy. Mr. Fennoy: Motion to approve Item number 19 and 20. Ms. Davis: Second. Mr. Mayor Pro Tem: Commissioner Hasan, you have a question? Mr. Hasan: Yes, thank you, Mr. Chairman. Ms. Douse, on Item number 20 in the background information you have an emergency procurement was approved in accordance with Section 1-10-57 and I may get Ms. Sams to help me with that. Exactly what does that section say? Ms. Sams may be the one to help us with that, Ms. Douse. Mr. Mayor Pro Tem: Can we finish 19? 23 Mr. Hasan: Yes, you can I think Commissioner Fennoy tied them together just now. Mr. Mayor Pro Tem: Oh ya’ll did? Mr. Hasan: Yes, I think he said 19 and 20. Ms. Sams, you’re not going to help us? Mr. Mayor Pro Tem: Do ya’ll have it, Ms. Sams, okay. Ms. Sams: Mr. Mayor Pro Tem, Commissioners, thank you for your patience but of course when we’re talking about a procurement code it’s to the best interest of the city that it be quoted and not paraphrased. So with that said I would like to quote Section 1-10-57 Emergency Procurement which states not withstanding any other provisions of this chapter the Procurement Director of Augusta, GA, the Administrator, or a constitutional officer shall make or authorize others to make emergency procurement of equipment, supplies, services, general construction or public work type construction services which --- Mr. Hasan: Ms. Sams --- Mr. Mayor Pro Tem: Hold on, just a second, let her finish -- Mr. Hasan: --- okay. Mr. Mayor Pro Tem: --- Ms. Sams, go ahead. Ms. Sams: --- okay. Mr. Hasan: She had gotten to the point Commissioner that’s why I figured I’d stop her. Mr. Mayor Pro Tem: Okay he’s good with what you’ve read, Ms. Sams. Mr. Hasan: And what I was wanting to see because and if you look at Item 19 which is not emergency procurement but Item 20 is but Item 19 does have information about it. Item 20 does not have any information. It identifies it as it went through the emergency procurement process but there’s nothing back here to say that the Administrator and the Procurement Director weighed in on this and everything and I was looking for that as an emergency procurement and how was it procured if that’s the emergency procurement process because there’s nothing to identify that. Mr. Mayor Pro Tem: Ms. Douse. Ms. Douse: Commissioner, if I’m answering your question correctly Item number 20 is the emergency procurement item. Item number 19 was a bid item that we solicited to have the flooring repaired once the emergency procurement was completed. Mr. Hasan: I wasn’t confused about that --- 24 Ms. Douse: Oh, okay. Mr. Hasan: --- let me I probably didn’t make myself plain. I was saying Item number 19 had general information, information in the back about how it was procured and all those. Item 20 which is an emergency procurement, it doesn’t have any information back there it identifies it went through the process. And as Ms. Sams mentioned in identifying an emergency procurement process, there’s a process that when you do the Administrator and the Procurement Director can do it or a constitutional officer can do it and there was nothing in the agenda item to identify it has went through that procurement process from the emergency prospective one way or the other and I was looking for that --- Ms. Douse: Well --- Mr. Hasan: --- other than it says that. Ms. Douse: --- because in the background it says that an emergency procurement was approved in accordance with Section 1-10-57. Mr. Hasan: But there’s nothing back here to say that that conversation was had, Ms. Douse, that’s all I’m saying. Ms. Douse: Oh, okay I got you --- Mr. Sias: Documentation. Ms. Douse: --- okay. Mr. Hasan: I through with it now. Mr. Mayor Pro Tem: Commissioner Marion Williams. Mr. M. Williams: Okay on that line while the two ladies are there, the emergency that’s on Item 20 was what I know it says that the Diamond Lakes Scoring Tower second floor but what I mean help me understand the emergency about the scoring tower. Ms. Douse: The water did not drain off of the scoring tower appropriately. It was draining through inappropriate exit points such as light fixtures or exhaust fixtures on the second floor deck which caused it to be an emergency because every time it rained water would fill on the deck and pour off inappropriately. Mr. M. Williams: That really is a concern but what bothers me as to how it got to that point without somebody saying something prior to getting to that emergency situation. When that first happened I mean if it was draining through a light fixture and water and electrical situation don’t normally pan out too good. And I can see now if that’s the case how it could be an emergency but how did it get there in the first place? I mean over time it started to do that and we paid no attention, it shouldn’t have got to an emergency situation when it comes to that. That’s saying we 25 just had a situation at one of our parks similar to what we’re talking about here now and somebody should’ve addressed that way before it got to that stage to, am I making sense? Ms. Douse: Yes. Mr. M. Williams: Okay well I just --- Mr. Mayor Pro Tem: Thank you for those comments. Ms. Douse: And when it was brought to our attention, that’s when we immediately began work on repairing it. Mr. Mayor Pro Tem: Thank you. We’ve got a motion and a second for agenda items 19 and 20, please vote. Motion Passes 10-0. The Clerk: ADMINISTRATIVE SERVICES 21. Motion to approve Housing and Community Development Department’s (HCD’s) request to provide HOME funding to assist one (1) low to moderate income homebuyer with gap financing, down payment and closing cost to purchase a home, via the Augusta, GA Employee Incentive Homebuyer Subsidy in the amount of $10,706.00. Mr. Mayor Pro Tem: Commissioner Bobby Williams. Mr. B. Williams: Motion to approve. Mr. Fennoy: Second. Mr. Mayor Pro Tem: We’ve got a motion and a second, please vote. Motion Passes 10-0. The Clerk: ADMINISTRATIVE SERVICES 23. Motion to approve Housing and Community Development’s Memorandum of Agreement with Studio Farmer an Executive Chair Barbershop, LLC, for $7,500 each. Mr. Sias: Move to approve. Mr. D. Williams: Second. Mr. Mayor: We’ve got a motion and a second, please vote. 26 Motion Passes 10-0. The Clerk: Motion to approve Housing and Community Development Department’s (HCD’s) request to provide HOPWA funding to Promise Land Community Development Corporation for 2018 Award Year. Mr. Mayor Pro Tem: Commissioner Dennis Williams. Mr. D. Williams: Move for approval. Mr. M. Williams: Second, question. Mr. Mayor Pro Tem: Commissioner Marion Williams. Mr. M. Williams: Mr. Welcher this is just a normal process we do every year with this, this is nothing out of the ordinary right? Mr. Welcher: Normal process sir, yes, sir. Mr. M. Williams: Okay, I’ve got no problem. Mr. D. Williams: What about 24? Mr. Mayor Pro Tem: We’re going back to it. Mr. D. Williams: Okay. Motion Passes 10-0. Mr. Mayor Pro Tem: Who’s going to speak to that, Mr. Welcher? The Clerk: Mr. Welcher, okay on 25. Mr. Mayor Pro Tem: On 25 okay, Commissioner Marion Williams. Mr. M. Williams: He answered my question. Mr. Mayor Pro Tem: Okay, I’m sorry. I’ve got a motion and a second please vote. Motion Passes 10-0. Mr. Mayor Pro Tem: Agenda item number 24 please. The Clerk: 27 ADMINISTRATIVE SERVICES 24. Motion to approve six (6) Homeowner-Occupied Rehabilitation projects. Mr. Hasan: Motion to approve. Mr. D. Williams: Second. Mr. Mayor: I’ve got a motion and a second, Commissioner Sias. Mr. Sias: I thought we, there’s no is anybody else or am I the only one missing all the information. Mr. Fennoy: Yup. Mr. Sias: Okay, not a problem. Mr. Mayor Pro Tem: I’ve got a motion and a second to approve, please vote. Motion Passes 10-0. Mr. Mayor Pro Tem: Agenda item number 27 please. The Clerk: ADMINISTRATIVE SERVICES 27. Receive as information only the Lake Olmstead emergency patron deck repair project currently under construction by T.R. Hoover Construction. Mr. Hasan: Motion to approve. Mr. Mayor Pro Tem: Any questions, anybody? Mr. Fennoy: Second. Mr. Mayor: I’ve got a motion and a second --- Mr. Sias: To receive as information. Mr. Mayor Pro Tem: --- to receive as information. Please vote. Mr. Mayor Pro Tem: We didn’t do 23? Mr. Hasan: I think she pulled it. Ms. Jackson: Twenty-three was not one of the ones I pulled. 28 The Clerk: No, not the one. She did 22. Mr. Mayor: Okay we’ll go back we’ll do 23 right now. The Clerk: Okay. Mr. Sias: We did 23. The Clerk: Okay well, let’s do this vote. Motion Passes 10-0. The Clerk: Item 23. Mr. Welcher. 23. Motion to approve Housing and Community Development’s Memorandum of Agreement with Studio Farmer an Executive Chair Barbershop, LLC, for $7,500 each. Mr. Hasan: We did this one. The Clerk: It was under consent? Mr. M. Williams: You read it out. You just read it out and we voted on it. Mr. Mayor Pro Tem: Okay, can we go to agenda item number 30 please? The Clerk: ADMINISTRATIVE SERVICES 30. Approve terminating the General Counsel. (Requested by Commissioner Marion Williams) Mr. Mayor Pro Tem: Commissioners, I would hope that we could have a motion to go into Executive Session to discuss this. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Mr. Hasan: Motion to go into Legal to discuss personnel. Mr. B. Garrett: Second. Mr. Mayor Pro Tem: I’ve got a motion and a second, Commissioner Fennoy. Mr. Fennoy: Do we have anything else on the agenda? 29 Mr. Mayor Pro Tem: It’s stuff that we can get to. Mr. Fennoy: We’ll be back there all day. The Clerk: We have one or two items. Mr. Fennoy: All right. Mr. Mayor Pro Tem: There’s only two left and it’s, all right we’ve got a motion and a second, please vote. Mr. Fennoy votes No. Motion Passes 9-1. \[EXECUTIVE SESSION\] Mr. Mayor Pro Tem: All right, I’d like to call this meeting back to order, Attorney MacKenzie. 38. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia’s Open Meeting Act. Mr. MacKenzie: I would entertain for the last time a motion to execute the Closed Meeting Affidavit. Mr. M. Williams: So moved. Mr. Sias: Second. Mr. Mayor Pro Tem: We’ve got a motion and a second, please vote. Motion Passes 10-0. Mr. Mayor Pro Tem: All right, we had an agenda item that we need unanimous consent to add, Ms. Bonner, if you can speak to that agenda item please. The Clerk: Okay --- Mr. Mayor Pro Tem: Can I get unanimous consent to add that agenda item? I’ve got to hear it I guess, I’m sorry. The Clerk: --- it’s unanimous on the affidavit. Okay, to add and approve. Mr. Mayor Pro Tem: Add and approve. The Clerk: 30 ADDENDUM 34. Motion to add and approve tasking staff with preparing a resolution proclaiming May 3 as James Brown Day and for staff to have it ready for the Commission to consider for approval on April 30. Mr. Garrett: So moved. Mr. Clarke: Second. Mr. Mayor Pro Tem: I’ve got a motion and a second, please vote. Motion Passes 10-0. Mr. Mayor Pro Tem: All right, I’d like to go to Commissioner District 9 for a motion. Mr. M. Williams: Thank you Mayor Pro Tem my motion is to accept the resignation of General Counsel effective immediately and offer and provide him with a 12-month severance pay in the form of a salary continuation and to, a salary continuation and to a 12- month period and do counseling during that same time. Mr. Garrett: Second. Mr. M. Williams: Consulting, I’m sorry. Mr. Mayor Pro Tem: Okay, I’ve got a motion and a second --- Mr. Sias: Question. Mr. Mayor Pro Tem: Commissioner Sias. Mr. Sias: That’s with benefits included, correct? Mr. Hasan: Yes. Mr. Mayor Pro Tem: That is correct. Mr. Sias: Is that in the motion? Mr. Mayor Pro Tem: It is. Mr. Sias: Thank you. Mr. Mayor Pro Tem: Okay, I’ve got a motion and a second, please vote. Mr. Fennoy out. 31 Motion Passes 9-1. ADDENDUM 35. Motion to appoint Deputy General Counsel Wayne Brown as Interim General Counsel immediately with a 15% salary increase. Mr. Mayor Pro Tem: Commissioner of District 5 Commissioner Bobby Williams for a motion. Mr. B. Williams: I make a motion to appoint Deputy General Counsel as Interim General Counsel effective immediately with a 15% increase. Mr. Sias: Second. Mr. Mayor Pro Tem: I’ve got a motion and a second, please vote. Mr. Fennoy out. Motion Passes 9-0. ADDENDUM 36. Motion to accept the resignation of Administrator Janice Jackson effective immediately and to provide her with 12 months’ severance pay in the form of salary and benefits continuation and cash out of vacation pay upon execution of a release and being available for consultation purposes during the severance period. Mr. Mayor Pro Tem: I’d like to go to the Commissioner of District 6 for a motion. Mr. Hasan: Yes, Mr. Chairman. Motion to accept the resignation of Administrator Janice Jackson effectively immediately and to offer and to provide her with 12 months severance pay in the form of salary and benefits continuation and cash out of vacation pay upon the execution of a release and being available for consultation purposes during the severance period. Mr. Garrett: Second. Mr. Mayor Pro Tem: I’ve got a motion and a second, please vote. Mr. Fennoy out. Motion Passes 9-0. ADDENDUM 37. Motion to appoint Jarvis Sims as Interim Administrator with a 15% increase in salary immediately. Mr. Mayor Pro Tem: I’d like to go to the Commissioner of District 10 for a motion. 32 Mr. Clarke: Motion to appoint Jarvis Sims as Interim Administrator with a 15% increase in salary effective immediately. Mr. Sias: Second. Mr. Mayor Pro Tem: I’ve got a motion and a second, please vote. Mr. Fennoy out. Motion Passes 9-0. Mr. Mayor Pro Tem: With no further business today we are adjourned. Thank you. \[MEETING ADJOURNED\] Lena Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Regular Meeting of The Augusta Richmond County Commission held on April 16, 2019. ______________________________ Clerk of Commission 33